Program Assistant
2 months ago
Salary range: The salary range for this position is CAD $27.96 - $29.64 / hour Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.
Our team of nearly 45,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.
**Come work with us**
Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.
Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
**Connect with us**
Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.
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- Provides secretarial and administrative support to the Manager and program team by drafting correspondence, typing or formatting a variety of documents such as reports, presentations, letters and memoranda; records minutes and agenda for distribution; follows up on action items as required; schedules meetings, appointments and maintains calendars. May coordinate events such as educational workshops.
- Resolves day-to-day administrative problems impacting the smooth workflow and operations of the office; develops new work methods and procedures; identifies programs and recommends alternative solutions.
- Prepares information/resource packages by updating, photocopying and collating packages for distribution as required; prepares presentation materials such as overheads, computer-generated slides and handout materials by utilizing software, typing, scanning and formatting material.
- Prepares and maintains statistical information; downloads data, creates reports and distributes relevant documents.
- Updates and maintains client information by entering data on client files and lists; performs general record management duties such as assembling files and record archives, assigning file numbers, preparing file folders and filing and distributing documents and files.
- Performs general payroll functions such as tracking hours worked, reviewing timesheets for accuracy and signatures.
- Prepares and places purchase orders with internal and external suppliers as required for approval and signatures; monitors stock of office supplies, forms and equipment; orders supplies, verifies invoices against orders and goods received and follows up on or reports discrepancies to the Manager.
- Performs clerical duties such as faxing, photocopying, sorting, screening and distributing mail; sorts and distributes correspondence and documents for the general information of the department; prepares outgoing packages for shipping and signs for receipt of incoming packages and shipments when required.
- Performs receptionist duties such as answering the telephone and directing calls to appropriate staff; takes messages, answers routine inquiries and provides information of a general nature.
- Performs other related duties as required.
Qualifications:
**Education and Experience**
Grade 12, graduation from a recognized administrative assistant or secretarial program plus two (2) years recent related experience or an equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to analyze and resolve programs.
- Ability to work independently and in cooperation with others.
- Ability to type at 50 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal effectively with others.
- Ability to plan, organize, and prioritize work.
- Ability to operate related equipment such as photocopiers and fax machines.
- Physical ability to perform the duties of the position.
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