Events Coordinator

3 weeks ago

Winnipeg, Canada Engineers Geoscientists Manitoba Full time

POSITION TITLE: Events Coordinator

SUPERVISOR: Manager of Operations

DEPARTMENT: Administration

CLASSIFICATION: Full-time
- Engineers Geoscientists Manitoba recognizes the importance of building an exemplary labour force that is inclusive and reflective of the population it serves. A focus on equity, diversity, and inclusion is paramount to achieving our success. The Association fosters a work environment that challenges and empowers employees, promotes learning, teamwork, and innovation; and recognizes achievement. Employees aspire to a high-performance culture that is focused on results and combines collaboration and clear direction with scope for autonomy._

HOURS OF WORK: 35 hours per week
- Association office hours are 8:30 a.m. to 4:30 p.m.; Mon-Fri. Typical work week hours may fluctuate depending on the process management functions, employee needs to be flexible to meet the normal demands of the position. Various events outside of normal working hours will need to be attended.
- Flexible Work Arrangements available including time divided between in office, evening, and weekend events, and occasional work from home.
- Certain events may occur outdoors, travel outside of Winnipeg within the province of Manitoba may be required.

QUALIFICATIONS: Minimum Grade 12 diploma; Bachelor’s Degree preferred. Desired course of study: marketing, communication, event planning, or a combination of education, training, and experience may be considered. Minimum 2 years’ experience in event planning. First Aid Certification or willing to get it within 6 months.

Friendly and engaging self-starter with intuitive sense to anticipate needs. Must have strong organizational skills and ability to execute detailed plans. Understanding of the Truth and Reconciliation Calls to Action, the MMIWG2S Calls to Justice, and critical race and gender theory considered an asset.

PAY RATE: The Association provides competitive compensation and benefits.

REPRESENTATIVE SKILLS
- Strong detail orientation and high standards for quality work.
- Excellent organizational and office skills, and ability to execute detailed plans for meeting and event planning.
- Computer proficiency with Microsoft, database management, online meeting platforms, hybrid meeting systems, video editing, YouTube, and desktop publishing such as Adobe and Canva.
- Excellent written and verbal communication skills, including: writing, proofreading, ability to clearly communicate information effectively and persuasively. Solid understanding of English grammar. Knowledge of French is an asset.
- Personable demeanour/excellent customer service orientation.
- Ability to handle multiple projects concurrently.
- Basic graphic design, video editing, and HTML.
- Flexibility.
- Ability to develop timelines and meet deadlines.
- Friendly and engaging self-starter with an intuitive sense of anticipating needs for meeting organizational goals.
- Sound decision-making ability.
- Ability to work independently while maintaining effective working relationships with co-workers, managers, members, and the general public.

DUTIES & RESPONSIBILITIES

Scope

Under general direction of the Manager of Operations, the Events Coordinator will plan, coordinate, and oversee the execution of Association events including annual conferences, onsite, virtual, and hybrid meetings, seminars, training, and other events ensuring consistent standards and high quality for the members and staff. These events are to be engaging, positive, and add value for participants. Develop, oversee, and arrange for documentation and collateral material for general use and at events.

Events and Programs:

- Conduct research, visit sites, and find resources to help staff decide about event possibilities.
- Coordinate on-site arrangements for all meetings and events: assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, and ensure appropriate décor.
- Serve as liaison with vendors on event-related matters and rentals of Association space.
- Assist with managing on-site production, logistics, troubleshooting technology, and clean up for events as necessary.
- Provide creative direction and prepare materials for events such as nametags, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Assist with hybrid events and observer streams for events such as Council meetings, investigation and discipline hearings, and admission information sessions.
- Arrange and coordinate all pre-recorded sessions including post-production and hosting requirements.
- Assist with preparing budgets and provide periodic progress reports to the Manager of Operations for each event project.
- Keep track of event finances including payments, invoicing, and reporting.
- Propose new ideas to improve the event planning and implementation process.
- Work with Association committees and task groups, and other staff for events.
- Create, plan, a

  • Assistant Coordinator

    2 weeks ago

    Winnipeg, Canada Melanie Parent Events Full time

    **Company description** At Melanie Parent Events, we are creators and logistic managers of delicately crafted, eye-catching weddings and events located in Winnipeg, Canada. Our focus is on our clients, their story and the important people and things in their lives that make them unique. Thoughtfully planned, flawlessly executed, and authentically...

  • Event Day Assistant

    4 weeks ago

    Winnipeg, Canada Amanda Douglas Events Full time

    **Requirements**: - Weekend and evening availability is a must, especially in summer - Own a smartphone/computer - Excitedly accepting of all people and love - Have own transportation and valid Manitoba driver's license - Have a vibrant, confident, outgoing personality - Ability to think on your feet and problem-solve on the spot - Exceptional spelling and...

  • Wedding/event Assistant

    3 weeks ago

    Winnipeg, Canada Tricia Bachewich Events Full time

    Tricia Bachewich Events is thrilled to announce exciting opportunities for dynamic and detail-oriented individuals to join our team as part-time Event Assistants for the upcoming 2025 wedding season! **About Us**:Tricia Bachewich Events is a renowned wedding planning company committed to creating unforgettable experiences for our clients. As we expand our...

  • Events Coordinator

    4 weeks ago

    Winnipeg, Canada Smartrend Manufacturing Group Full time

    **EVENTS COORDINATOR** **WHO WE ARE** As one of Manitoba’s fastest growing companies, Smartrend Manufacturing Group (SMG), Inc. through our various divisions, is increasing safety in the school bus industry and reducing emissions in the electric vehicle charge systems arena. We work on exciting, patented, innovative technology that impacts our...

  • Events Coordinator

    3 weeks ago

    Winnipeg, Canada Engineers Geoscientists Manitoba Full time

    POSITION TITLE: Events Coordinator SUPERVISOR: Director of Operations DEPARTMENT: Administration CLASSIFICATION: Full-time - Engineers Geoscientists Manitoba recognizes the importance of building an exemplary labour force that is inclusive and reflective of the population it serves. A focus on equity, diversity, and inclusion is paramount to achieving our...

  • Events Coordinator

    4 weeks ago

    Winnipeg, Canada Youth For Christ Winnipeg Full time

    Youth for Christ Winnipeg is looking for a full-time, permanent Events Coordinator to fulfill the mission of YFC by ensuring successful execution of all events and fundraising initiatives through effective planning, organization, and management. Located at 333 King St, the Youth for Christ Winnipeg office is home to ministries that reach thousands of young...

  • Events Coordinator

    4 weeks ago

    Winnipeg, Canada Smartrend Manufacturing Group Full time

    **EVENTS COORDINATOR** **WHO WE ARE** As one of Manitoba’s fastest growing companies, Smartrend Manufacturing Group (SMG), Inc. through our various divisions, is increasing safety in the school bus industry and reducing emissions in the electric vehicle charge systems arena. We work on exciting, patented, innovative technology that impacts our...

  • Events Coordinator

    4 weeks ago

    Winnipeg, Canada Smartrend Manufacturing Group Full time

    **EVENTS COORDINATOR** **WHO WE ARE** As one of Manitoba’s fastest growing companies, Smartrend Manufacturing Group (SMG), Inc. through our various divisions, is increasing safety in the school bus industry and reducing emissions in the electric vehicle charge systems arena. We work on exciting, patented, innovative technology that impacts our...

  • Events Coordinator

    1 week ago

    Winnipeg, Canada PRICE INDUSTRIES LIMITED Full time

    **What We Offer**: - Health and Dental - Employees and their families enjoy flexible benefits options covering an extensive list of medical and dental expenses and services. - Life and Disability - You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage. - Employee and Family Assistance Program...

  • Event Coordinator

    2 days ago

    Winnipeg, Canada Canadian Museum for Human Rights Full time

    **Overview** The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a...

  • Events Coordinator

    4 weeks ago

    Winnipeg, Canada Youth for Christ Canada Full time

    ```html Youth for Christ Winnipeg is looking for a full-time, permanent Events Coordinator to fulfill the mission of YFC by ensuring successful execution of all events and fundraising initiatives through effective planning, organization, and management. Located at 333 King St, the Youth for Christ Winnipeg office is home to ministries that reach thousands...

  • Event Coordinator

    4 days ago

    Winnipeg, Canada Canadian Museum for Human Rights Full time

    **Overview** The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a...

  • Event Coordinator

    1 week ago

    Winnipeg, Canada Strauss event & association management Full time

    As Event Coordinator with Strauss event & association management you support event planning logistics and operations for Strauss’s association clients. In this role you will report to our Event & Membership Manager to provide event planning and onsite support. You ensure that all tasks on the critical path are completed on time by staff and volunteers. You...

  • Event Coordinator

    4 weeks ago

    Winnipeg, Canada Chop Steakhouse & Bar Full time

    Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team. Whether you are looking to gain and practice valuable leadership skills or take the next step to learn more about business management, we are here to train, mentor and develop you further into your...

  • Events Coordinator

    3 weeks ago

    Winnipeg, Canada Michaels Full time

    Store - WINNIPEG-CROSSROADS, MB Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly...

  • Events Coordinator

    3 days ago

    Winnipeg, Canada Michaels of Canada, ULC. Full time

    Store - WINNIPEG-GARDEN CITY, MB Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they’re looking for. Ensure all customers receive a fast and friendly...

  • Event Coordinator

    4 weeks ago

    Winnipeg, Canada RBC Convention Centre Full time

    **EVENT COORDINATOR (TERM)** **Full-time - One (1) Year Term** **Hours: Shift times may vary based on business volume** Are you interested in joining a dynamic team? Imagine yourself here! As the premier event facility in downtown Winnipeg, we have the right space, creative expertise, and dedicated staff to make any event a memorable one. As the Event...

  • Event Coordinator

    4 weeks ago

    Winnipeg, Canada RBC Convention Centre Full time

    **EVENT COORDINATOR (TERM)** **Full-time - One (1) Year Term** **Hours: Shift times may vary based on business volume** Are you interested in joining a dynamic team? Imagine yourself here! As the premier event facility in downtown Winnipeg, we have the right space, creative expertise, and dedicated staff to make any event a memorable one. As the Event...

  • Marketing & Events Coordinator

    3 weeks ago

    Winnipeg, Canada Summit Full time

    **About Summit** Building the commercial brokerage of the future. Summit is a boutique commercial insurance firm headquartered in Kelowna and serving most of Canada. Our mission is to create value through transparency and change the way people feel about insurance. If you want to work with a commercial insurance brokerage that puts people first and values...

  • Marketing and Events Coordinator

    2 weeks ago

    Winnipeg, Canada The Beer Can Full time

    **About Us**:The Beer Can is a vibrant outdoor gathering space located in the heart of Winnipeg, Manitoba. We pride ourselves on providing a unique and memorable experience for our guests, offering a dynamic range of events and entertainment. **Position Summary** We’re looking for a **Marketing and Events Coordinator** to join our dynamic team and help...