Administrative Assistant Iii

**Ready to evolve an industry?
**Who We Are**

Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.

With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.

Our Sudbury Operations have been in existence for more than 100 years. With five mines, a mill, a smelter, a refinery and nearly 4,000 employees it is also one of the largest integrated mining complexes in the world. Sudbury is also home to several administrative sites serving both the Ontario Operations as well as all our North Atlantic Operations.

Port Colborne is home to our Nickel Refinery where raw materials from our Sudbury operations are processed into electrocobalt and precious metals and serves as a distribution centre for finished nickel products.

**Our Team**

We are part of the Global Business Solution team responsible for the FEL3 development and the execution of a portfolio of Capital Projects in Base Metals North Atlantic, including Surface, Underground, Tailings, Energy, and Environmental Projects. Aligned with strategic planning, our scope of work supports business growth with a direct impact on the operational results of Canada operations. Having people at the center of our decisions, we are building a diverse and high-performance team to deliver projects with excellence focusing on zero harm and operational outcomes.

**The Opportunity**

We are currently seeking an **Administrative Assistant III **to join our North Atlantic Projects Group in **Sudbury, Ontario **. This is a **permanent **position.

As an Administrative Assistant III, you will provide administration assistance on daily basis. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management and administration of contracts, maintaining contact with all offsite offices, liaise with head office and other business locations. Additionally, in this position you will:

- Frequently communicate with senior-level internal and external contacts and be regularly exposed to confidential data.
- Provide and obtain information from other managers and directors or outside representatives.
- Receive and screen telephone calls, letters, and/or visitors, answering routine questions and obtaining and providing information to save executive's time.
- Schedule appointments and coordinate arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings)
- Organize and maintain the Executive's correspondence and records, following up on pending matters with limited direction.
- Draft correspondence for Executive's final approval.
- Prepare complex reports, and assists with gathering, summarizing, and analyzing data.
- Process invoices for payment into the SAP system and maintain invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
- Administer contracts and enter purchase requisitions in SAP, liaising with Procurement and with contract managers as needed.
- Transcribe dictation of a highly technical and confidential nature.
- Work independently with only general guidance on a variety of special projects.
- Assist in managing department costs by consolidating information, monitoring spending throughout the year, and participating in management routines, engaging the Finance analysts as needed.

**About You**

**Education**:

- Post-secondary degree/diploma in administrative or business studies

**Experience**:

- A minimum of 5-7 years of relevant experience

**Skills**:

- MS Office experience using Word, Excel, PowerPoint
- Highly organized and able to maintain confidential information

**What We Offer You**
- Competitive salary
- Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
- Leave for all of life’s reasons (vacation, flex, sick, top up for maternity/parental)
- Flexible work arrangements
- Work culture dedicated to safety, diversity & inclusion and career growth
- Grow your career in a large and global company, and mining industry leader
- Employee Family Assistance Program
- Online training and career development opportunities

**Difference Makes All the Difference**

At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not on