Monitor Coordinator

6 days ago

Toronto, Canada OCAD University Full time

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create_

OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to the Event Lead, Marketing & Communications, the Monitor Coordinator is responsible for recruiting, training, and overseeing student monitors in preparation for, during and after OCAD University’s annual Graduate Exhibition (GradEx). Post-event activities include approving student monitor hours and coordinating payments.

**Summary of Responsibilities**:

- Administration_
- Organize call for GradEx student monitors, collecting responses and developing a comprehensive contact spreadsheet
- Assign and communicate shifts to student monitors in a timely manner, coordinating changes as required
- Distribute and collect all student monitor new-hire and onboarding documents required to ensure timely payments
- Maintain a detailed schedule of GradEx shifts and assigned students
- Maintain GradEx binder containing important administrative support materials for event including shift sign-in sheets, key contacts, guest counts and training documents
- Ensure that timesheets are submitted on time and cross-reference all student monitor hours with the Director, Marketing for approval
- Prepare final report at the conclusion of GradEx as required
- Event Support_
- Lead mandatory training for all GradEx student monitors in conjunction with Safety Security & Campus Operations and the Centre for Emerging Artists & Designers
- Oversee student monitors, ensuring that a Monitor Coordinator is on site at all times
- Coordinate GradEx lunch deliveries for student monitors and ensure that the student lounge is kept clean and tidy
- Support student monitors with setting up and tearing down the Graduate Exhibition
- Purchase and transport event supplies as needed
- Ensure systems and processes are in place to provide superior customer service to both internal and external stakeholders, including participants, attendees, suppliers, sponsors and staff

**Qualifications**:

- Recent graduate or senior OCAD University student not participating in GradEx
- Minimum one (1) year of experience working in events management and communications, preferably within the arts and cultural or educational sector, and familiarity with the Toronto art and design communities
- Demonstrated planning & organizational skills with tenacity and attention to detail to meet project needs/timelines
- Energy, creativity and enthusiasm necessary to achieve established goals
- Excellent oral and written communication and interpersonal skills in working with staff and external stakeholders
- Flexibility to work weekends and evenings as required
- Experience with the coordinating and training of student employees, including organizing, prioritizing, and scheduling work assignments
- Demonstrated ability to prioritize competing demands, meet deadlines and work as a member of a team
- Demonstrated commitment to the principles of equity and diversity, and demonstrated experience promoting a respectful work and learning environment for students, staff and faculty

**Mode of Work**:The incumbent in this role will be expected to report to work on campus.

**Compensation**:$22.40 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits.

**Hours of Work**: 5 hours per week. This is a temporary contract expected to begin March 3, 2025 and continue until May 16, 2025.

**Application Deadline**: Interested applicants are invited to submit an updated
- _Please upload your resume and cover letter _**_as one PDF_**_. Please name your upload: _FirstName_LastName-Job Code_
- As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative pract

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