Medical Secretary, Phsa Corporate, Vancouver Bc
3 weeks ago
**Medical Secretary**
**PHSA Corporate**
**Vancouver, BC**
**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**
**Job Summary**
Within the context of a client service culture and under general supervision, provides secretarial and clerical support to various Pathology & Laboratory staff by performing duties such as typing a variety of technical and non-technical material utilizing word processing and spreadsheet software and templates, drafting correspondence from verbal instruction and/or handwritten draft, filing and retrieving slides/blocks/reports, arranging meetings for medical staff, and making travel arrangements as required.
**What you’ll do**
- Provide secretarial support to team members of assigned area by typing a variety of technical and non-technical material such as medical reports, policy and procedure updates, reference letters, on-call schedules, labels, correspondence, forms, and spreadsheets by methods such as receiving work requisition, completing item according to instruction and utilizing various word processing and spreadsheet software packages and templates to draft, format and provide graphic enhancement to material/spreadsheets, and forwarding material to originator within established departmental time frames.
- Draft correspondence from verbal instruction and/or handwritten draft for review and signature by originator and/or compose and sign routine correspondence such as form letters when directed.
- Arrange meetings for medical staff by methods such as booking appointments, locating and booking meeting rooms, arranging for audio/visual equipment, notifying applicable personnel and typing and circulating agenda(s) as required; attend meetings when designated by Supervisor to record proceedings, prepare minutes and forward to committee members in accordance with established format.
- Set up and maintains filing systems for a variety of information such as policies and procedures, laboratory data, and minutes by setting up computerized/hard files, updating and creating directories, lists and computerized spreadsheets, alphabetically filing material in hard files and indexing material as appropriate; purge old files and backs up computerized files according to standard procedures. File slides, boxes, and requisitions as appropriate and retrieves slides, boxes, and reports according to established procedures. Organize slides and blocks for rounds as required.
- Make travel arrangements for designated personnel by performing duties such as contacting travel agents, confirming travel dates, obtaining itineraries, compiling information and forwarding to designated staff for approval.
- Identify supplies according to predetermined needs by checking stock, completing internal requisitions to order replacement items for supervisor's signature, verifying receipt of items and stocking shelves as required.
- Photocopy, fax and distribute material such as reports for personnel within Pathology & Laboratory Medicine by receiving items for duplication and operating photocopying or facsimile machine as required.
- Process incoming mail by performing duties such as opening and date stamping mail, forwarding to appropriate team members and preparing outgoing mail such as consults for pick-up.
- Perform other related duties as assigned.
**What you bring**
Education, Training and Experience
- Grade 12 and two years' recent related experience or an equivalent combination of education, training and experience.
Skills and Knowledge
- Ability to keyboard at 45 w.p.m.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work.
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
**What we bring**
- Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic
-
Medical Secretary, Phsa Corporate, Vancouver Bc
2 weeks ago
Vancouver, Canada PHSA Full time**Medical Secretary,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Within the context of a client service culture and under general supervision, provides secretarial and clerical support to various Pathology & Laboratory...
-
Vancouver, Canada PHSA Full timeProgram Secretary, Cantral Lab Services, PHSA Corporate, Vancouver BC As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021. Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of...
-
Secretary, Bc Cancer, Vancouver Bc
2 weeks ago
Vancouver, Canada PHSA Full time**Secretary,** **BC Cancer,** **Vancouver BC** Are you a well organized person with strong administrative skills? The Secretary provides secretarial and administrative support within a team setting. **What you’ll do** - Receive calls from all sources including patients; refer calls to other parties or provides information as appropriate and: a....
-
Program Assistant, Phsa Corporate, Vancouver, Bc
3 weeks ago
Vancouver, Canada PHSA Full time**Program Assistant,** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. **What you’ll do - Respond to verbal and written...
-
Vancouver, Canada PHSA Full time**Project Coordinator,** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of projects, and maintains primary project coordination responsibility. **What you’ll do** - Coordinate the...
-
Vancouver, Canada PHSA Full time**Project Coordinator,** **PHSA Corporate,** **Vancouver, BC** Are you a highly organized person with strong administrative skills? The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of projects, and maintains primary project coordination responsibility. **What you’ll do - Coordinate the execution...
-
Vancouver, Canada PHSA Full time**Departmental Medical Secretary,** **BC Children's and Women's Health Centre,** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **Job Summary** The Department Medical Secretary provides support to the technologists and Medical Director by...
-
Secretary, Oncology Clinic
3 weeks ago
Vancouver, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Secretary, Oncology Clinic
5 days ago
Vancouver, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Departmental Medical Secretary, Bc Children's
3 weeks ago
Vancouver, Canada PHSA Full time**Departmental Medical Secretary** **BC Children's and Women's Health Center** **Vancouver, BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** The Department Medical Secretary provides support to the technologists and Medical Director by performing clerical...
-
Secretary, Oncology Clinic
2 weeks ago
Vancouver, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Secretary, Oncology Clinic
3 weeks ago
Vancouver, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Secretary, Oncology Clinic
2 days ago
Vancouver, Canada PHSA Full time**Secretary, Oncology Clinic** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What you’ll do** -...
-
Program Assistant, Phsa Corporate, Vancouver, Bc
3 weeks ago
Vancouver, Canada BC Children's Hospital Full timeProgram Assistant, PHSA Corporate, Vancouver, BC Are you a highly organized person with strong administrative skills? The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. What you’ll do Respond to verbal and written communication and...
-
Secretary, Patient
2 weeks ago
Vancouver, Canada PHSA Full time**Secretary, Patient & Family Counselling** BC Cancer Vancouver, BC As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting. Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures. **What...
-
Scheduling Clerk, Phsa Corporate, Vancouver Bc
2 weeks ago
Vancouver, Canada PHSA Full time**Scheduling Clerk,** **PHSA Corporate,** **Vancouver BC** Are you an organized individual with strong scheduling skills? The Scheduling Clerk is responsible for performing scheduling & timekeeping duties handing the staffing requests for an assigned area by allocating and calling in relief staff using an electronic system to fill vacancies, leaves of...
-
Medical Secretary
2 weeks ago
Vancouver, Canada PHSA Full time**Medical Secretary** Site Lab Admin Vancouver, BC Are you efficient and organized, with a keen eye for detail? Help our department run effectively so we can provide the support our staff need to deliver the best possible patient care. **What you’ll do** - Provide secretarial support by typing a variety of technical and non-technical material such as...
-
Program Secretary, Cantral Lab Services, Phsa
3 weeks ago
Vancouver, Canada PHSA Full time**Program Secretary, Cantral Lab Services,** **PHSA Corporate,** **Vancouver BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of...
-
Medical Secretary
4 weeks ago
Vancouver, Canada PHSA Full time**Medical Secretary** Site Lab Admin Vancouver, BC Are you efficient and organized, with a keen eye for detail? Help our department run effectively so we can provide the support our staff need to deliver the best possible patient care. **What you’ll do** - Provide secretarial support by typing a variety of technical and non-technical material such as...
-
Medical Secretary
3 weeks ago
Vancouver, Canada PHSA Full time**Medical Secretary** Site Lab Admin Vancouver, BC Are you efficient and organized, with a keen eye for detail? Help our department run effectively so we can provide the support our staff need to deliver the best possible patient care. **W**hat you’ll do** - Provide secretarial support by typing a variety of technical and non-technical material such as...
