Chief Operating Officer

6 months ago


Nanaimo, Canada ETHOS Career Management Group Full time

At ETHOS, our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger.

We are looking for a visionary Chief Operating Officer who will be instrumental in ETHOS’s future growth. A leader who will utilize their strengths in Business Development, Project Management, and Strategic Planning to continue the success of the company and help lead us into the future.

As a member of the Executive Team, the Chief Operating Officer (COO) is an advisor to the Leadership Team, evaluating and assisting them with their financial plans, economic modeling, strategic planning, operational planning, project management, business development, and partnership creation. They are responsible for overseeing all fiscal and fiduciary responsibilities for the organization, in conjunction with the owners, as well as providing oversight for Learning, Innovation, & Technology (LIT), Business Development, IT, and HR. Reporting to the Chief Executive Officer (CEO) the _COO_ plays a critical role in developing and implementing the financial strategy for ETHOS.

The COO coordinates the implementation of services, policies, and programs; serves on the Executive and Leadership teams; leads and coordinates the activities of the Finance Department and the HR Department; oversees the LIT Department and assists and advises company leaders regarding project budgetary issues.

**Essential Qualifications and Required Skills**:
**Strategy**
- The COO will assess organizational performance against both the annual budget and ETHOS’ long-term strategy; develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations
- Engage the CEO around issues, trends, and changes in the operating model(s) and operational delivery; assist in establishing yearly objectives and meeting agendas, and selecting and engaging outside consultants (auditors, investment advisors)
- Oversee long-term budgetary planning and costs management in alignment with ETHOS’ strategic plan, especially as the organization considers for-profit service/product delivery and collaborations with external organizations
- Work with the Business Development & LIT teams to develop Marketing and Sales strategies to help position this department as a stand-alone entity that is financially self-sustaining

**Financial and Operational Management**
- Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements, and audit requirements; maintain internal control safeguards and coordinate all audit activities
- Partner with the Senior Finance Manager to investigate and recommend specialized finance IT systems that meet the needs of the organization
- Oversee cash flow management and forecasting; develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs; optimize the handling of banking relationships and initiate appropriate strategies to enhance cash positions
- Oversee budgeting and the implementation of budgets so as to monitor progress and present financial metrics both internally and externally
- Direct financial strategy, planning and forecasts; conferring with the CEO

**Team Management**
- Mentor and develop the teams that report to you, manage work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic
- Guide larger, cross-divisional teams outside of the direct span of control within the main ETHOS program areas; including, but not limited to BWCA, EOR, Gray Skills, QWORKS, R2R, SQ4S, SQYA, WorkBC, and WorkSafeBC
- Mentor and develop the Business Development and LIT teams, assist with the management of the project budgeting, help build sales strategies, and create marketing plans for both the Business Development and LIT teams, as well as the other programs within ETHOS.

**Administration**
- Monitor ETHOS organization as a whole; work with the Director of Finance to manage cash flow from all bank accounts and check for automated accounting system errors
- Review monthly organizational costs report, income statements, cash flow, and balance sheets for analysis with CEO
- Ensure adequate insurance coverage for all ETHOS programs and locations (contents, liability, business interruption, professional liability, etc.)
- Other Duties as required

**Business Strategy**
- Identify business performance benchmarks and employ strategies to meet these benchmarks while ensuring organizational growth
- Analyze current and past business trends including all areas of revenue, cost of sales, expenses, and capital expenditures
- Lead quarterly business reviews
- Maximize the efficiency of all organizational practices and procedures
- Ensure all syste



  • Nanaimo, Canada ETHOS Career Management Group Ltd. Full time

    At ETHOS, our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a visionary Chief Operating Officer who will be instrumental in ETHOS's future growth. A leader who will utilize their strengths...


  • Nanaimo, Canada BC Ferries Full time

    Job Description: **SECOND OFFICER/RELIEF CHIEF OFFICER** **Casual** **Nanaimo** We are seeking a highly motivated, Second Officer, Relief Chief Officer to fill a casual position at Nanaimo. In this position you will stand a watch as the Navigating Officer of the vessel. You have Considerable knowledge of applicable navigating equipment and techniques;...


  • Nanaimo, Canada BC Ferries Full time

    **SECOND OFFICER/RELIEF CHIEF OFFICER** **Casual** **Nanaimo** We are seeking a highly motivated, Second Officer, Relief Chief Officer to fill a casual position at Nanaimo. In this position you will stand a watch as the Navigating Officer of the vessel. You have Considerable knowledge of applicable navigating equipment and techniques; Considerable...


  • Nanaimo, Canada BC Ferries Full time

    Job Description: **SECOND OFFICER/RELIEF CHIEF OFFICER** Nanaimo Casual We are seeking a highly motivated, Second Officer, Relief Chief Officer to fill a Casual position at Nanaimo. In this position you will stand a watch as the Navigating Officer of the vessel. You have Considerable knowledge of applicable navigating equipment and techniques;...

  • Chief of Staff

    6 months ago


    Nanaimo, Canada Vancouver Island University Full time

    **Description**: **About the Organization**: Situated on the traditional territory of the Coast Salish peoples, Vancouver Island University is a comprehensive teaching university with 13,000 students across four campuses. VIU proudly fosters student success, strong community connections and meaningful collaborations by providing access to a wide range of...


  • Nanaimo, Canada Regional District of Nanaimo Full time

    **Notice of Employment Opportunity** **Deputy Chief, Training and Prevention**: **ABOUT THE ROLE** The Regional District of Nanaimo has an employment opportunity for a temporary full-time Deputy Chief, Training and Prevention at the Coombs-Hilliers Volunteer Fire Department (CHVFD). This position is responsible for the development and management of the...


  • Nanaimo, Canada Insight Global Full time

    About Insight GlobalInsight Global is a renowned organization providing exceptional financial services to prominent post-secondary institutions in BC. As a leading provider, we are seeking an experienced Chief Financial Planning Specialist to join our esteemed Financial Services team.Compensation Package:The estimated annual salary for this position ranges...


  • Nanaimo, Canada Regional District of Nanaimo Full time

    **Notice of Employment Opportunity** **Deputy Chief, Training and Prevention**: **ABOUT THE ROLE** The Regional District of Nanaimo is seeking a permanent full-time Deputy Chief, Training and Prevention with the Nanoose Bay Volunteer Fire Department (NVFD). Reporting to the Community Fire Chief, NVFD, the Deputy Chief, Training and Prevention is...

  • Chief Steward

    7 months ago


    Nanaimo, Canada BC Ferries Full time

    Job Description: **CHIEF STEWARD** **Nanaimo** As the Chief Steward, you are responsible for all passenger services onboard our vessels; this includes passenger and employee safety, emergency response as well as catering and retail operations. You will manage a team of diverse, cross functional operations personnel. You will be committed to the...

  • Third Officer

    8 months ago


    Nanaimo, Canada BC Ferries Full time

    Job Description: **Third Officer** Nanaimo Casual Exciting opportunities currently exist with BC Ferries to be part of our Nanaimo crew. If you hold a minimum Watchkpeeing Mate certificate, and want a position where you are standing watch as a junior member of the bridge team, this may be the role for you. As a junior member of the Bridge Team; your main...


  • Nanaimo, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Nanaimo is seeking an Office Operations Coordinator to support our office operations. As an Office Operations Coordinator, you will be responsible for providing administrative support, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and...


  • Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking a highly organized and proactive Office Operations Manager to join our team in Nanaimo, Canada. In this role, you will be responsible for overseeing the daily operations of the office, ensuring efficiency and a productive work environment.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file...


  • Nanaimo, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for a skilled and experienced Administrative Assistant to join our team at beBee Professionals in Nanaimo. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide administrative support to our office...


  • Nanaimo, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Nanaimo. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones, greeting...

  • Office Administrator

    3 months ago


    Nanaimo, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    Office Manager RoleWe are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office in Nanaimo, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and...

  • Office Coordinator

    2 months ago


    Nanaimo, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Nanaimo. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls, emails,...

  • Office Administrator

    7 months ago


    Nanaimo, Canada Brandt Full time

    Brandt is currently seeking an Office Administrator for our Nanaimo Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. **Duties and Responsibilities** - The work...


  • Nanaimo, Canada TD Bank Full time

    **Operations Officer II, TDAF**: - 431536BR **Job Category - Primary** - Commercial Banking **Work Location** - 4750 Rutherford Road, Unit 219 **Employment Type** - Regular **City** - Nanaimo **Time Type** - Full Time **Province/State** - British Columbia **Hours** - 37.5 **Workplace Model** - Hybrid **Pay Details** **Department Overview** -...

  • Office Administrator

    7 months ago


    Nanaimo, Canada Brandt Full time

    Brandt is currently seeking an Office Administrator for our Nanaimo Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. As well as helping the Service department with...

  • Office Manager

    7 months ago


    Nanaimo, Canada Aquilla Archaeology Full time

    Job Overview: **Aquilla Archaeology Ltd.** is seeking a qualified office manager starting immediately. **Duties**: - Coordinate schedules, track projects - Accounts payable and receivable with Quickbooks accounting software experience - Manage supplies inventory and place orders as necessary - Oversee and support all administrative duties in the office -...