Financial Aid and Foundation Assistant

2 months ago

Westmount, Canada Marianopolis College Full time

**EMPLOYMENT OPPORTUNITY**

**Financial Aid and Foundation Assistant**

**ABOUT MARIANOPOLIS COLLEGE**

Founded in 1908, Marianopolis is a private English-language college in Montreal specializing in pre-university education for about 2,000 students. A gateway to the world’s top universities, the College’s record of academic excellence, on-time graduation levels and university-acceptance rates into competitive programs is unmatched in Quebec.

As members of a close-knit community, Marianopolis employees have the opportunity to excel professionally and enjoy generous benefits as well as a stimulating environment associated with working at one of the province’s premier post-secondary institutions.

**POSITION**

**Title**:
**Financial Aid and Foundation Assistant**

**Reporting to**:
Director, Student Recruitment & External Affairs

**Classification**:
Administrative support agent, class I

**Category**:
Support Staff

**Status**:
Permanent

**Working Hours**:
Weekdays, 35 hours (some evenings required for special events)

**Annual Salary**:
$40,695.20 to $45,500.00

**Start Date**:
As soon as possible

**NATURE AND SCOPE**

In accordance with the mission and vision of Marianopolis College and the goals of The Marianopolis Millennium Foundation, the Financial Aid and Foundation Assistant provides clerical and administrative support related with financial aid and fundraising dossiers.

**RESPONSIBILITIES**
- Maintains the alumni/donor database and all related materials, including mailing distribution lists, donation reports, prospect research, financial records, alumni/donor files, etc.
- Processes all financial contributions for The Marianopolis Millennium Foundation, including data entry, donor acknowledgment letters, issuing charitable income tax receipts, and preparing donor recognition lists
- Liaises and interacts with donors, including handling and directing inquiries related to donations, The Marianopolis Millennium Foundation, and the College
- Supports the Board of Directors of the Marianopolis Millennium Foundation and other related committees as needed by assembling briefing documents, reports and meeting materials, and by assisting and communicating with volunteers
- Ensures the day-to-day office management, including filing and archiving, correspondence, preparation of reports and other documents, liaising with suppliers, inventory of supplies and storage, handling of cash float, etc.
- Provides information to current or prospective students and parents regarding financial assistance programs and Marianopolis bursaries, scholarships and awards
- Performs modifications, verifications and confirmations of students’ registration status on AFE site
- Attends information and training sessions sponsored by AFE
- Maintains financial aid files for students
- Fulfils other duties as required

**PROFESSIONAL ATTRIBUTES**
- Excellent organizational skills
- Demonstrated ability to handle simultaneous projects while working autonomously within deadlines and available resources
- Team-player with good interpersonal skills and professional demeanor
- Proven capacity for tact, judgment and discretion

**QUALIFICATIONS**
- Diploma of Vocational Studies (DEP) in an appropriate specialty or a High School Diploma (DES)
- Minimum 1 year of experience in administrative assistance, preferably in education or philanthropy
- Proficiency with Microsoft Office (testing may be required)
- Solid written and spoken communication skills in English and French (testing may be required)

**APPLICATION**

**To apply, please send us your CV and a cover letter before March 16, 2023.**

**Job Types**: Full-time, Permanent

**Salary**: $40,695.20-$45,500.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (required)

**Language**:

- English and French (required)

Work Location: In person

Application deadline: 2023-03-16
Expected start date: 2023-03-27

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