Intermediate Specialist, Advancement and Alumni

3 weeks ago

Ottawa, Canada University of Ottawa Full time

Job Type:
Employee

Duration in Months (for fixed-term jobs):
24

Job Family:
Advancement and Alumni Relations

of Open Positions:
1

Faculty/Service - Department:
Manager, Alumni and Community Engagement

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
November 16, 2023

Closing Date:
November 26, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 10

Salary Range:
$75,743.00 - $95,678.00

The Intermediate Specialist, Advancement and Alumni Relations plans, develops, implements and evaluates pan-university alumni relations programming for the primary purpose of establishing and growing a strong culture of affinity and engagement among uOttawa alumni, future alumni and strategic community, government and industry partners.

Raises awareness of pan-University successes and stimulates collaborative opportunities between faculties, services and other partners, and its community of alumni, future alumni and industry partners. Contributes to philanthropic opportunities through implementation of joint strategies with colleagues and service units to optimize revenue opportunities.

Specific Accountabilities
- In consultation with the Director, Alumni Relations, develops a comprehensive and often segmented alumni relations plan to ensure alumni stay connected and engaged with the University, thus fostering their sense of belonging and willingness to give back to their alma mater.
- Plans, organizes and executes select alumni events designed to further affinity with alumni, community and industry partners. Leads and/or attends uOttawa events and initiatives, thus ensuring effective engagement of all alumni in university activities.
- Actively identifies, meets and engages individual alumni in campus life, with the purpose of securing pan-university volunteers, ambassadors, mentors and donors
- Manages programs and initiatives aimed at recognizing the achievements of successful alumni, thereby raising the profile and reputation of the University.
- Evaluates the short
- and long-term benefits of alumni programming under his or her purview.
- Develops and monitors performance indicators and prepares regular reports for management. Based on results and best practices, makes recommendations for improvement.
- Prepares and analyzes an annual budget to support assigned alumni engagement programming. Ensures that the activities under his or her responsibility are delivered on time and within the approved budget
- Manages the production and distribution of all information pertaining to specific alumni programming under his or her purview, including select digital communications and social media targeted at engaging alumni with the University in an effective and meaningful way.
- In collaboration with other members of the Alumni Relations team, creates, develops and executes marketing and communications strategies, including social media, for all activities under his or her purview.
- Builds partnerships with faculties, services and other partners on and off campus to collaborate on select initiatives and help support areas in need as required.

Knowledge, Experience, Competencies, and Skills

Essential Qualifications
- Bachelor’s Degree in public relations, business administration, communications, or an equivalent combination of relevant education and work experience.
- Three (3) to five (5) years of work experience in public and/or alumni relations

Key Competencies (required for all positions and cannot be modified)
- Planning
- Initiative
- Client service orientation
- Teamwork and cooperation

Other Skills and Competencies
- Knowledge of the organization’s mandate, mission, objectives, policies, procedures and culture to understand and respond to requests for information from internal and external clients
- Experience in using computer-based methods, techniques and software to develop documents, reports and presentations and retrieve information and data
- Experience in the production of communication material and ability to effectively use social media; experience with web page creation
- Demonstrated initiative and self-starting qualities
- Strong strategic and analytical skills and ability to prioritize multiple tasks
- Strong leadership and project management skills
- Ability to create partnerships with various organizations and individuals
- Excellent communication skills in French and English (verbal and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

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