Saint John Office Support Assistant

3 weeks ago

Saint John, Canada McInnes Cooper Full time

Discover
The Opportunity
Saint John, NB
Legal and Justice
Entry Level
Full-time

Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative and collaborative environment where you learn daily?

McInnes Cooper is seeking a proactive client service-focused Office Support Assistant to join our Legal Services team in our Saint John office for a full-time permanent position. This position will provide general administration support to our Legal Support Services team ensuring the overall operational needs of the office are met.

**As an Office Support Assistant, you will be responsible for**:
Legal Services Support

Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies;
File management of documents both in paper and electronic formats;
Arrange deliveries and couriers, including hand deliveries when necessary;
Assist with the management of files including opening and closing files;
Enter time entries for lawyers in the firm's finance software;
Prepare client invoices and expense claims;
Schedule and coordinate meetings; and,
Provide backup coverage to Legal Assistant(s) during vacations or absences.

Office Support

Assist with meeting room preparation and audio-visual equipment setup;
Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements;
Maintain the organization and stock of office supplies;
Oversee file management & estate planning document storage;
Regular lifting of weights up to 20lbs; and
Role includes long periods of standing and sitting.

Office/Legal Administration Diploma or related education or transferable administrative experience;
Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities;
Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and,

**Our team members have access to**:
Defined-benefit pension plan;
Firm-paid health and dental benefits;
Health spending account;
Personal (wellness) spending account;
**Time for you**:
Including vacation, personal and sick days.
Our Team - we can't say enough about our people You will be part of a collaborative, collegial, respectful and caring team; and,
Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more

We're looking for
Core Skills
Ability to Multi-Task Positive Can-do Attitude Highly-organized Highly detail oriented Excellent time management skills Excellent communication and interpersonal skills Dependable Team Player Client-focused Adaptable and Flexible Thrive in A Fast-paced Environment
A little bit about us
McInnes Cooper

About MC

McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services.

Our People

At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

Diversity & Inclusion

We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

Collective Social Responsibility

We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

Pro Bono Legal Services

Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public

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