Admissions Officer Student Affairs Term, Full-time

2 weeks ago

New Westminster, Canada Justice Institute of British Columbia Full time

**Date**:May 31, 2023**
**Competition**:#23-32A
**APPLICATIONS ARE INVITED FROM FOR THE FOLLOWING FULL-TIME TERM POSITION**
**(10 MONTH TERM)**

**Position: Admissions Officer (Position #1000138)**

**Division: Student Affairs**

**Reporting To: Associate Registrar, Student Affairs**

**Justice Institute of British Columbia**:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.

As a JIBC employee you’ll play a role in our educational programming, which also includes complementary and related
areas of study - from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence,
and tactical criminal analysis - as well as applied research in the justice and public safety fields. Join our team and help
us prepare JIBC graduates to contribute to safer communities and a more just society.

**Summary**:
enhancing the data integrity of the JIBC student information system, tracking and reporting data for transfer credit and
prior learning assessment, participating in several annual projects involving external reporting and projects aimed at
improving student experience, and assisting with Student Affairs functions.

**Primary Responsibilities**:
**Program Admissions**
- Corresponding with and providing information to prospective students and applicants regarding program

admission requirements;
- Authenticating documentation submitted by applicants, including English proficiency tests and international
- Establishing and maintaining accurate student records related to Admissions;
- Processing and evaluating electronic transcripts received from the BC Ministry of Education and post-secondary

institutions;
- Ensuring JIBC policies and procedures are applied and followed with respect to Admissions;
- Liaising with program areas in regards to student admissions, changes to admission requirements or program

requirements, as well as program or course changes;
- Keeping the Admissions webpage up-to-date;

information of the external site.
**Transfer Credit**
- Accepting, evaluating and processing TC/PLA;
- Maintaining up-to-date transfer credit database in Colleague;
- Using the BCCAT transfer system to evaluate and review TC.

**Data Integrity**
- Assisting with data clean-up including academic catalogue, student biographic information, program

withdrawals;
- Identifying and appropriately processing enrolment and financial links in Training Partner before consolidating

records;
- Assisting in Central Data Warehouse reporting, including the cleanup of data as needed.

**Recurring Projects and Back-up**
- Participating in workgroups on a project basis;
- Providing information and advising to students and employers on program admissions, a variety of tuition-based

courses, enrolling students in classes, and providing Tier 1 support to student services related questions;
- Assisting with convocation, sorting and mail out of official documents and other convocation related duties as

assigned;
- Performing other related duties as assigned.

**Qualifications & Requirements**:

- Secondary school graduation or equivalent and a minimum of three years of directly related experience in an

educational environment - bachelor’s degree in a relevant discipline preferred;
- Demonstrated proficiency with database management (advanced knowledge of SIS systems) and MS Excel;
- Knowledge of the BC Transfer Guide;
- Knowledge of provincial articulation and transfer procedures;
- Attention to detail;
- Demonstrated English language skills together with strong oral and written communication skills;
- Demonstrated initiative in the completion of work assignments;
- Demonstrated ability to communicate courteously and effectively in person, in writing, and over the telephone

with staff, faculty, administrators, students and the public, including government and ministry personnel;
- Proven ability to work independently and as part of a team;
- Proven ability to work with a minimum of supervision, establish work priorities and to work in a high volume,

detailed environment with attention to accuracy and timeliness.

**Salary Range: $1,760.50 to $1,992.90 bi-weekly (BCGEU Position - Grid 11) based on a 35 hour**
**work week**

**Posting Date: May 31, 2023**

**Closing Date: Open until filled
**Please submit a resume/CV, cover letter and copies of academic credentials, quoting Competition #23-32A,**

**Justice Institute of British Columbia believes in creating accessible programming, workplaces and spaces that reflect**
**the community we serve

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