Ip Coordinator

2 weeks ago

Vancouver, Canada Smart & Biggar Full time

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Our Vancouver office is currently looking for an IP Coordinator to join our Formalities team. In this role, you will work with the team responsible for reviewing and filing documentation with the Canadian Intellectual Property Office (CIPO).

This role requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment.

Responsibilities.
- Reviewing and filing documents with CIPO
- Handling CIPO correspondence
- Handling sensitive client information
- Reviewing and/or drafting of documents such as affidavits and assignments
- Preparing invoices
- Interacting with clients, CIPO, agents, lawyers, and other team members
- Reviewing and interpreting client instructions, and taking appropriate action as required
- Other duties may be assigned or amended as required

Qualifications, competencies and experience.
- 2-4 years of administrative assistant experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
- Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
- Excellent attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
- Highly proficient in MS Office and ability to learn new software and technology quickly

The salary for this role will be positioned between $50,000 - $65,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

LI-HYBRID

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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