Document Control Specialist

3 weeks ago

Langley, Canada Kinetic s Drive Solutions Full time

**Who We Are**:
Take your career to the next step with Kinetics Drive Solutions, a leading designer and manufacturer of innovative heavy-duty drive and control solutions for land vehicles. We empower our customers globally with leading edge technologies, by pioneering intelligent solutions to realize mission-critical mobility requirements. We empower our employees to demonstrate our Right Attitudes; Own It, Integrity and Win as “A” team. If you like to be challenged, want to be energized and thrive in a fast-paced technology environment with opportunities for growth, embark on this most exciting journey with Kinetics Drive Solutions, a company of ST Engineering.

**The Role**:
The Document Control Specialist will be responsible for working with the Quality Assurance departments in a dynamic production environment. They should possess sound knowledge of standard concepts, practices and methodologies within the Quality Control and Quality Assurance fields. A positive attitude, flexibility, initiative, organization, creativity, and reliability are desired qualities for this role to promote a collaborative culture. You will work under limited supervision, be responsible for documents that are used on the production floor and in daily operations are properly maintained and controlled per ISO standards.

**Key Responsibilities**:

- Creation of documentation required in support of daily operations for all departments, including forms, work instructions, procedures, and associated documents, along with updates to the ISO9001:2015/ ISO14001 QMS system (audit readiness to ISO standards).
- Updates existing documents as required to maintain ISO certification, including company’s Quality Policy, Quality Objectives, Environment Policy, organizational chart, and training matrix.
- Maintain the structure and integrity of the documentation control system, updating required matrixes as needed to control internal and external sourced documentation.
- Document control system nomenclature control (issuing of documentation control numbers and revisions) This data may be in paper and electronic forms, or both in some cases.
- Process material/ product/ process certifications, ensuring specifications are met to KDS requirements and that the certifications are filed appropriately in our ERP and data systems.
- Track and input for Quality OKRs and auditing
- Develop needed spreadsheet documents and systems for additionally required data matrixes.
- Maintain and update vendor/supplier status including approval (KDS) and certifications status.
- Review and approve all required supplier documentation in a timely manner as acceptance or rejection of shipment.
- Control and place supplier documents accordingly.

**Skills and Competencies**:

- Exceptional interpersonal skills
- Excellent listening skills
- Good written and verbal communication skills
- Proven organizational skills.
- Self-directed problem solving
- Ability to read and interpret mechanical drawings.
- Ability to multi-task
- Ability to work in a team environment.
- Knowledge of Quality Management System ISO 9001 and Environmental Management System ISO 14001 (preferable)
- Proficiency in using MS office platforms like Word, Excel, Outlook and PowerPoint
- Ability to create, modify spreadsheets with formulas.
- Ability to format documents/labels to the specific needs of each customer.
- Must be detail oriented, self-motivated, organized, and able to work in a deadline driven environment.

**We Offer**
- A collaborative and rewarding work environment.
- Extended Health coverage
- Group RRSP program with company matching.
- Training and professional development plans.
- Banking of overtime to be used as vacation time.
- A culture that supports safety, innovation, learning, and teamwork

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