Assistant University Librarian

2 weeks ago

Toronto, Canada OCAD University Full time

Reporting to the University Librarian, the Assistant University Librarian (AUL), is an effective manager and supervisor who will improve the execution of core administration and operational services and functions. The AUL provides leadership in the implementation of the Library’s technical services, digital and electronic resources, systems, and access services teams.. The AUL supports the University Librarian in the administration of the library by creating and coordinating processes for assessing library collections, technical, and access services, and by aligning content in a user-focused and evidenced-based manner. The AUL establishes policies and best practices for managing the full life cycle of dynamic and complex content, including tracking and reporting library analytics and bibliometrics, quality assurance, outreach, and communications.

**Summary of Responsibilities**:

- Leadership, Supervision, and Management_
- Working closely with the University Librarian and other library stakeholders, collaborate with library staff on the implementation of the strategic and academic plan
- In collaboration with the University Librarian, provide strategic leadership and stewardship to the realization of the vision of the library, and portfolio goals
- Hire, onboard, coach and supervise the library technicians and support staff, including collaborating on staff performance objectives, monitoring progress on goals and objectives, and evaluating employee performance
- Develop and manage staff service point schedules and staffing, including daily attendance tracking and submissions
- In consultation with the University Librarian, determine the skills needed for staff development, training, and work to enable a highly supportive work environment
- Collaborate with OCAD U departments to ensure that Library Services units and functions serve and advance all Library units, programs, services, and initiatives effectively and efficiently
- Analytics and Quality Assurance_
- Manage appropriate, relevant, qualitative, and quantitative data—including, but not limited to developing, tracking, storing, analyzing, interpreting, publishing, visualizing, adjusting, and archiving such data—that improves decision making, and puts the University Library’s employees in a position to forecast and act upon important trends in ways that provide a competitive advantage to the University, its stakeholders, and primary community members
- Lead collections analysis and inventory projects with Librarians for evaluation of current print and electronic collections, in all media formats; draft reports and analysis to support effective decision making and budget allocations by the University Librarian
- Initiate and develop survey instruments to assess library services, ensuring opportunities to improve and adapt services to meet the OCAD U community’s needs, year over year
- Lead the maintenance and development of all data collection among library staff in support of annual statistical gathering, utilizing a monthly integrated statistics workbook
- Develop, deploy, and maintain a PowerBi statistical dashboard on the library webpage
- Policy Management and Operations_
- Establish, oversee, maintain, update annually, and publish a centralized and accessible compendium of Library policies, procedures, and best practices
- In consultation with the University Librarian, and other key stakeholders, establish and manage a method for creating, reviewing, defining, discontinuing, and retiring OCAD University library policies, procedures, and best practices
- Make recommendations to the University Librarian on budget reallocations, opportunities for efficiencies, and cost reduction opportunities
- Provide oversight for the development of electronic collections, discovery tools, and resources that support research, learning and scholarship, research impact, and program assessment, as well as development and support for emerging areas of digitally intensive research and knowledge dissemination
- Library Communications_
- In support of library strategic priorities, services, and collections, lead and sustain a library newsletter, social media policy and team, and other relevant communication tools and systems to promote library services, collections, programs, and achievements
- Draft and edit an annual report for Library Services
- Other administrative contributions_
- Perform activities that expand knowledge and abilities in ways that positively impact individual performance, and service to the OCAD University Library, the University, and professional organizations, and colleagues
- Maintain or improve managerial or technical skills through professional development that directly advances the mission, vision, and aspirations of the University Library
- In collaboration with the University Librarian, initiate and support programs that enable transformational, digitally intensive research at scale, working with Library, campus, and external par

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