Registration Clerk

Faculty/Department Faculty of Nursing Unit Nursing Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

**Position Summary**:
The Faculty of Nursing seeks to add a dynamic and outgoing individual to assist with student registration. This position is responsible for supporting Faculty of Nursing programs and initiatives. The Faculty of Nursing provides nursing education through on-site, online, and remote learning to students in Regina and Saskatoon, with a vision of expanding this to other geographical locations in the near future. Courses offered on-site in the Saskatoon location will be delivered at the Saskatchewan Polytechnic campus.

**Duties and Responsibilities**:

- Directs students to Academic Advisors or other supports as appropriate
- Answers inquiries related to course registration procedures and assists students with in-person and online registration, including instructing them on special registration permissions
- Maintains and updates electronic student records
- Manages registrations for program students
- Provides detailed and continuous tracking of student data (including program progression)
- Provides forecasting information for scheduling and registration purposes
- Contributes to the development and assists with the implementation of operational processes in the nursing student services office
- Responsible for planning workflow to manage the multiple processes in the student services office
- Assists with coordination of duties and provides direction to other nursing student services administrative staff
- Compiles information and prepares correspondence with respect to academic action and other academic processes (e.g. scholarships, Dean’s honour list etc.)
- Liaises with other offices and program partners to complete administrative tasks such as course scheduling/timetabling
- Arranges and prepares meeting agendas and minutes for committees as assigned
- Assists with student recruitment and retention activities, for which some travel may be required
- Assists with scheduling of courses
- Develops and maintains collaborative, professional working relationships with program partners
- Acts as backup for other administrative support positions
- Performs other duties as assigned

Position Requirements

**Position Requirements**:

- Grade 12 is supplemented by the successful completion of a recognized business course plus a minimum of three years of experience directly related to the required duties. An equivalent combination of education and experience may be considered
- Demonstrated knowledge of office practices, principles and procedures
- Excellent organizational skills including a proven ability to work effectively with mínimal supervision, prioritize work and balance multiple tasks and shifting priorities
- Strong attention to detail and accuracy are essential
- Proficiency in the use of MS Office Suite (Word, Excel, PowerPoint)
- Strong oral and written communication skills - ability to effectively communicate with faculty, staff, program partners, students and community
- Strong service-orientated background
- Ability to handle confidential material with discretion
- Exceptional interpersonal skills and an ability to develop and maintain effective collegial working relationships
- Knowledge of the University’s programs, policies and processes including registration (URSS), convocation, academic action, transfer credit and grade changes
- Knowledge of University information systems including Banner, CASPUR Reports, FAST, and GroupWise.
- Knowledge of University policies on academic evaluation, discipline and appeals (eg. deferrals, withdrawals, academic misconduct and academic appeals)
- Demonstrated reliability and good judgment.
- Ability to demonstrate analytical and critical thinking skills.
- Strong attention to detail is required.
- Demonstrated skill in learning and operating a wide variety of databases and information systems.
- Work outside regular hours may be required on occasion.

Physical Demands Pay Grade CUPE Phase 5 Salary Range $52,561.60 - $70,961.80 Annually Status Permanent Work Hours

Monday - Friday 8:00 am - 4:30 pm

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 06/09/2023**Job Close Date**
- 06/15/2023**Open Until Filled**
- No**Special Application Instructions**
- Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.**Diversity Statement**Competition Number**
- 20230530A/S