Financial Operations Clerk

8 months ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Program Manager, Financial Services, is responsible for providing financial support to Housing York Inc., including ensuring tenant ledgers are accurate and complete; verifying tenant rent and subsidy calculations; monitoring, analyzing and reconciling tenant ledgers and general ledger accounts; analyzing variances and preparing adjustments and journal entries; preparing and processing daily deposits; assisting with accounts payable processing; ensuring transactions are processed in accordance with current policies and procedures, and providing quality customer service to internal and external customers at Housing York Inc.

**MAJOR RESPONSIBILITIES**
- Maintains, analyzes and reconciles tenant ledgers.
- Reviews and ensures tenant lease(s) are accurate; verifies rent calculations, tenant data and charge codes.
- Analyzes tenant ledgers and resolves subsidy/rent issues with Service Manager, Property Manager, Tenant Services Co-ordinator, and/or Program Finance on a timely basis.
- Processes and reconciles monthly rent roll, pre-authorized payments, tenant chargebacks and adjustments, move in/move out requests.
- Enters financial and budget data in various program related systems and databases to generate reports.
- Prepares monthly schedules for management reporting package.
- Analyzes comparative data (actuals vs. budget/forecast/prior year) and provide comments on key variances
- Processes vendor invoices, employee expense claims and intercompany invoices.
- Oversees weekly cheque run, as required.
- Prepares utility tracking file for EEMS; processes utility payments and handles all payment issues with provider (s)
- Calculates and prepares monthly journal entries, including accruals.
- Prepares monthly account reconciliations and other supporting schedules for the month-end close.
- Works collaboratively with Housing Operations staff and liaises with and responds to enquiries from tenants, vendors and service providers on related information, accounts payable and payment matters, and ensures timely payments and high quality customer service.
- Responds to inquiries and resolves concerns, as appropriate
- Performs other duties as assigned, in accordance with Division, Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a College Diploma/Certificate in Accounting, Commerce, Business Administration, or related field, or approved equivalent combination of education and experience.
- Familiarity with policies and procedures governing time and entry, accounts payable and receivable, including, but not limited to: Residential Tenancies Act, Housing Services Act, Funding models used for subsidized housing, among others.
- Knowledge of full-cycle accounting practices, including accounts payable/receivable, variance analysis, journal entry preparation, account reconciliations; accounting principles and procedures in a computerized accounting environment.
- Knowledge of and demonstrated ability in corporate core competencies including communication, teamwork and collaboration, and personal ownership.
- Strong mathematical, analytical and organization skills.
- Ability to investigate, analyze and problem solve to research issues and communicate findings/solutions.
- Experience and knowledge of YARDI is an asset.
- Ability to work outside normal business hours, as required.

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