Accounts Payable Clerk

6 months ago

Newmarket, Canada Spectrum Educational Supplies Limited Full time

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and verification of account irregularities. The A/P Clerk will also ensure the timely and accurate processing of cheque and wire payments, match invoices and purchase orders, travel reimbursements and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.
**Core Competencies**
- Vendor Focus and communication
- Number sensitive and accuracy
- Energy & Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity

**Job Duties**
- Collaborate with the Controller to maintain general A/P functions.
- Match vendor invoices with purchase orders and receiving reports, report discrepancies if any.
- Obtain approval for disbursements and ensure that expenditures do not exceed budget.
- Prepare and fill out payments to third parties, whether by cash, cheque, credit, and other forms of payment.
- Post invoices and payments to appropriate accounts in general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Balance daily A/P batches; prepare and distribute payment reports.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.

**Requirements**:

- 1-2 years hands on experience in an A/P capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Excel and Outlook.

**Working Conditions**
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
- Perform any other office duties as required.
- Work from home not available

**Please Note:  **

**Job Type**: Fixed term contract
Contract length: 4 months

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 2 years (required)

Work Location: In person

  • Accounts Payable Clerk

    1 month ago

    Newmarket, Canada Robert Half Full time

    We are offering a contract with great potential for permanent placement employment opportunity for an Accounts Payable Clerk in Newmarket, Ontario. As an Accounts Payable Clerk, you will be instrumental in ensuring the smooth operation of our finance department by managing vendor payments, maintaining purchase order records, and conducting monthly...

  • Accounts Payable Clerk

    7 months ago

    Newmarket, Canada Nature's Emporium Full time

    **About Nature's Emporium** Are you interested in being part of a team that works hard to help others Eat Well & Live Better? Nature’s Emporium LP is a family run, fast-growing company that operates several health food retail stores across southern Ontario. Its mission is to service the growing need for organic and natural foods, vitamins, and other...

  • Accounts Payable Clerk

    2 months ago

    Newmarket, Canada Magna International Inc. Full time

    **Job Number**: 70037 **Group**: Magna Mechatronics, Mirrors & Lighting **Division**: Mechatronics Technical Center **Job Type**: Permanent/Regular **Location**: NEWMARKET **Work Style**: **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles...

  • Accounts Payable Specialist

    1 month ago

    Newmarket, Canada Randstad Canada Full time

    We are seeking a highly motivated and detail-oriented Accounts Payable Clerk to join a dynamic and fast-paced organization for a contract role in the Newmarket/Aurora area. If you excel at working with numbers, resolving discrepancies, and building strong vendor relationships, this opportunity could be an excellent fit for you!Your ability to multitask, stay...

  • Accounts Payable Specialist

    4 weeks ago

    Newmarket, Canada Randstad Canada Full time

    We are seeking a highly motivated and detail-oriented Accounts Payable Clerk to join a dynamic and fast-paced organization for a contract role in the Newmarket/Aurora area. If you excel at working with numbers, resolving discrepancies, and building strong vendor relationships, this opportunity could be an excellent fit for you!Your ability to multitask, stay...

  • Accounts Payable Clerk

    3 months ago

    Newmarket, Canada Brain Power Studio Inc. Full time

    Experience in data entry, Excel, QuickBooks, and Accounts Payable are definitely an asset but we are also willing to train. Key competencies: Organizational Awareness; Verbal and written communication skills; ConfidentialityInformation management; Attention to detail Working Conditions: Typical office hours: Monday to Friday - 9:00 am - 5:00 pm Pay:...

  • Accounts Payable

    6 months ago

    Newmarket, Canada Magna International Inc. Full time

    **About us** We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. **Group Summary** Magna is an innovative leader in the development and manufacturing...

  • Accounts Payable Clerk

    7 months ago

    Newmarket, Canada Magna International Inc. Full time

    **Job Number**: 66021 **Group**: Magna Mechatronics, Mirrors & Lighting **Division**: Mechatronics Technical Center **Job Type**: Fixed Term Contract **Location**: NEWMARKET **Work Style**: **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles...

  • Accounts Receivable

    6 months ago

    Newmarket, Canada Lotek Full time

    **Lotek Wireless **is an award-winning global company and world leader in the development, manufacture and marketing of fish and wildlife monitoring systems. Our head office is in Newmarket with subsidiaries in the United Kingdom, New Zealand and the United States. The role will be a rotating position from Accounts Receivable and Accounts Payable to ensure...

  • Accounting Clerk-intermediate

    7 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Program Manager, Financial Services, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and...

  • Junior Accounts Payable Clerk

    6 months ago

    Newmarket, Canada Magna International Inc. Full time

    **Job Number**: 66523 **Group**: Magna Mechatronics, Mirrors & Lighting **Division**: Dortec - Newmarket **Job Type**: Permanent/Regular **Location**: NEWMARKET **Work Style**: **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and...

  • Accounts Payable Clerk

    6 months ago

    Newmarket, Canada Cintas Full time

    **Requisition Number**: 171661 Cintas is seeking an Accounts Payable Representative. Payments will be processed using the SAP computer system. Responsibilities include ensuring that all invoices are properly coded, using the chart of accounts; charging expenses to the appropriate GL codes and cost centers; verifying vendor accounts; disbursing petty cash;...

  • Accounts Payable Clerk

    2 months ago

    Newmarket, Ontario, L0G, York region, Canada Magna International Full time

    Job Number: 70037 Group: Magna Mechatronics, Mirrors & Lighting Division: Mechatronics Technical Center Job Type: Permanent/Regular Location: NEWMARKET Work Style: About us We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner,...

  • Accounts Payable Coordinator

    6 months ago

    Newmarket, Canada Multimatic Full time

    **Location**: Multimatic Ride Dynamics, Newmarket, Ontario, Canada **Position Overview**: Multimatic Ride Dynamics (MRD) is one of the newest of Multimatic’s North American divisions. Multimatic Ride Dynamics is looking for a **_Accounts Payable Coordinator_** who will be responsible for maintaining an accurate, timely, and reliable process around...

  • Legal Accounting Clerk

    4 weeks ago

    Newmarket, Canada York Region Full time

    Status - Regular Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Annually - Salary Grade - $63,055.00 - $71,675.00 - Department - York Region -> Legal & Court Services -> Regional Solicitors Office - Location - Regional Solicitor's Office - 17250 Yonge Street -...

  • Accounting Clerk Intermediate

    6 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to the Supervisor, Collections, is responsible for providing clerical and accounting support to the Branch; maintaining detailed accounting records, outstanding receivables, NSF tracking and collections systems; maintaining petty cash, accounts payable; and maintaining financial related records. **This is...

  • Accounting Clerk Intermediate

    4 months ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 6 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $33.53 - $36.45 - Department - York Region -> Legal & Court Services -> Court Services - Location Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Administrative Clerk Purchasing

    6 months ago

    Newmarket, Canada Phoenix Systems Full time

    Located in Newmarket,Ontario, looking for an experienced Accounts Payable, Purchasing clerk to work 30-32 hours per week, responsible for the following tasks: Purchasing - work with small number of suppliers to obtain pricing and product, create and submit Purchase Orders Posting and reconciling AP Invoices Managing payments and check runs Manage and...

  • Financial Transaction Specialist

    2 weeks ago

    Newmarket, Ontario, Canada Randstad Full time

    We are seeking a highly motivated and detail-oriented Accounts Payable Clerk to join our dynamic team for a contract role in the Newmarket/Aurora area.About the OpportunityThis opportunity is ideal for individuals who excel at working with numbers, resolving discrepancies, and building strong vendor relationships.Key ResponsibilitiesMultitasking and staying...

  • Financial Operations Clerk

    8 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to the Program Manager, Financial Services, is responsible for providing financial support to Housing York Inc., including ensuring tenant ledgers are accurate and complete; verifying tenant rent and subsidy calculations; monitoring, analyzing and reconciling tenant ledgers and general ledger accounts;...