Chief of Staff

2 weeks ago

Ottawa, Canada University of Ottawa Full time

**Follow us on **LinkedIn**

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Business Strategy and Planning

**# of Open Positions**:
1

**Faculty/Service - Department**:
Office of the Vice-President, Finance and Administration

**Campus**:
Main Campus

**Union Affiliation**:
N/A

**Date Posted**:
April 22, 2024

**Closing Date**:
May 11, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
Non-Union Grade NM4

**Salary Range**:
$130,390.00 - $158,729.00

**Position Purpose**

The Chief of Staff serves as a strategic partner to the Vice-President, Finance and Administration (VPFA), providing essential support to maximize the VPFA's effectiveness and the organization's overall success. This senior leadership role involves collaborating closely with the VPFA and other key stakeholders to streamline operations, manage priorities, and drive strategic initiatives forward. The Chief of Staff acts as a trusted advisor, gatekeeper, project manager, and liaison across the organization, ensuring alignment with the VPFA's vision and goals.

**In this role, your responsibilities will include**:

- ** Strategic Partnership**: The Chief of Staff serves as a strategic partner to the VPFA, offering insights and recommendations on key decisions and initiatives. Plans, organizes, leads and monitors all initiatives under the Office of the VPFA facilitating collaboration among stakeholders and driving decision making. This involves engaging in regular strategic discussions, brainstorming sessions, and planning meetings to align organizational goals with the VPFA's vision. Collaborates to set strategic priorities and define metrics and updates to dashboards to track success. Designs and evaluates various projects and programs in key areas to advance the University’s strategic goals. Leads the annual strategic plan process ensuring alignment. Take part in the hiring process for leadership roles reporting to the VPFA, collaborating with HR teams and onboard top talent.
- ** Priority Management**: Working closely with the VPFA, the Chief of Staff helps identify and prioritize strategic objectives and initiatives. This includes assessing the urgency and importance of various tasks and projects, allocating resources effectively, and ensuring that the VPFA's time is focused on high-impact activities that advance the organization's mission. Manage the VPFA's time effectively, coordinating external opportunities and assessing their alignment with priorities.
- ** Information Management**: The Chief of Staff plays a central role in managing information flow to and from the VPFA. This involves synthesizing complex information into concise summaries, briefing materials, and presentations to facilitate the VPFA's decision-making process.. Conducts research, analyzes data, and makes recommendations to support strategic initiatives. Proposes and implements new systems and processes to improve operational efficiency.
- ** External/Internal Governance and Leadership Meeting Oversight**:Takes a proactive role in establishing the cadence and identifying files to bring forward to leadership and Board/Board committee meetings. This includes assessing the urgency and pertinence of items as they arise, understanding the governance requirements for matters to bring forward, and assuring the quality and completeness of documents being submitted. The Chief of Staff also regularly prepares the VPFA for meetings, provides relevant background information, prepares agendas, materials and talking points. During meetings, the Chief of Staff may take notes, track action items, and follow up on decisions and commitments to ensure timely execution. Post-meeting, the Chief of Staff assists in consolidating feedback, documenting outcomes, and communicating the next steps to relevant stakeholders. Represents the Vice-President on various committees and with numerous organizations, occasionally acting as the Vice-President’s spokesperson with government officials and stakeholders.
- ** Communication Support**: The Chief of Staff assists the VPFA in managing internal and external communications, including drafting speeches, presentations, and correspondence on behalf of the VPFA. Additionally, the Chief of Staff may liaise with the communications team to ensure consistent messaging and branding across various channels. Organize sector retreats, conferences and special events to foster collaboration and engagement.

**What you will bring**
- Bachelor's degree in Business Administration or a related field, or an equivalent combination of education and experience. A Master's degree in Business Administration would be an asset.
- Fifteen (15) years’ of management experience, more specifically:

- experience in creating business plans and planning documents
- experience in developing organizational performance scorecards (obj

  • Chief of Staff

    Found in: Talent CA C2 - 3 days ago

    Ottawa, Canada Adecco Canada Full time

    Adecco in partnership with an Indigenous-founded, Indigenous-led, and exclusively Indigenous-serving organization that supports Indigenous communities to address cumulative effects through a Two-Eyed Seeing approach is seeking a Chief of Staff. The primary objective is to build and enhance the technical and scientific capacity of Indigenous communities...

  • Chief of Staff

    Found in: Talent CA C2 - 7 hours ago

    Ottawa, Canada Adecco Canada Full time

    Adecco in partnership with The Indigenous Centre for Cumulative Effects (ICCE) an Indigenous-founded, Indigenous-led, and exclusively Indigenous-serving organization that supports Indigenous communities to address cumulative effects through a Two-Eyed Seeing approach is seeking a Chief of Staff. The primary objective is to build and enhance the technical and...

  • Chief of Staff

    Found in: Talent CA C2 - 3 days ago

    Ottawa, Canada ADECCO Full time

    Adecco in partnership with an Indigenous-founded, Indigenous-led, and exclusively Indigenous-serving organization that supports Indigenous communities to address cumulative effects through a Two-Eyed Seeing approach is seeking a Chief of Staff. The primary objective is to build and enhance the technical and scientific capacity of Indigenous communities...

  • Chief of Staff

    Found in: Talent CA C2 - 1 week ago

    Ottawa, Canada Indigenous Centre for Cumulative Effects Full time

    ABOUT YOU As someone with deep experience in executive support roles and project coordination, you are skilled at balancing multiple tasks while maintaining a high level of professionalism and integrity. You have a strong track record of executing creative solutions, working closely with, or within, an organization’s executive team, and facilitating...

  • Chief Steward

    1 week ago

    Ottawa, Canada Federal Fleet Services Full time

    An excellent Compensation Package - Comprehensive Employee Benefits Package - Training & Upgrading Programs - A minimum 5 year commitment. Chief Steward Chief Steward **Overview**: Supervising the stewardship department. The Chief Steward directs, instructs, and assigns personnel performing such functions as preparing and serving meals. The Chief Steward...

  • Editor in Chief

    2 weeks ago

    Ottawa, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    JOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADA With our current Editor-in-Chief’s term is coming to an end, the Society of Obstetricians and Gynaecologists of Canada (SOGC) is doing its due diligence and is seeking applications for the Editor-in-Chief position for the Journal of Obstetrics and Gynaecology Canada (JOGC). The role would be for a 5-year term,...

  • Editor in Chief

    3 hours ago

    Ottawa, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    Editor in Chief - Greater Ottawa Metropolitan Area, Canada - The Society of Obstetricians and Gynaecologists of Canada The Society of Obstetricians and Gynaecologists of Canada Greater Ottawa Metropolitan Area, Canada Found in:Appcast CA C2 A-21 hours ago DescriptionJOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADAWith our current Editor-in-Chief's term is...

  • Division Chief

    2 weeks ago

    Ottawa, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief - Division of Cardiology, Children’s Hospital of Eastern OntarioCanadaCHEO is recruiting a Division Chief and full-time pediatric cardiologist to actively lead clinical care, teaching and research in the Division of Cardiology within the Department of Pediatrics. The Division of Cardiology is comprised of 7 clinicians who are dynamic, highly...

  • Division Chief

    2 weeks ago

    Ottawa, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief - Division of Cardiology, Children’s Hospital of Eastern OntarioCanadaCHEO is recruiting a Division Chief and full-time pediatric cardiologist to actively lead clinical care, teaching and research in the Division of Cardiology within the Department of Pediatrics. The Division of Cardiology is comprised of 7 clinicians who are dynamic, highly...

  • Division Chief

    1 week ago

    Ottawa, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief - Division of Cardiology, Children’s Hospital of Eastern OntarioCanadaCHEO is recruiting a Division Chief and full-time pediatric cardiologist to actively lead clinical care, teaching and research in the Division of Cardiology within the Department of Pediatrics. The Division of Cardiology is comprised of 7 clinicians who are dynamic, highly...

  • Editor in Chief

    Found in: Jooble CA O C2 - 2 weeks ago

    Ottawa, ON, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    JOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADA With our current Editor-in-Chief’s term is coming to an end, the Society of Obstetricians and Gynaecologists of Canada (SOGC) is doing its due diligence and is seeking applications for the Editor-in-Chief position for the Journal of Obstetrics and Gynaecology Canada (JOGC). The role would be for a 5-year term,...

  • Chief of Staff

    6 days ago

    Ottawa, Canada Hays Full time

    Your new company Hays Specialist Recruitment has partnered with a public sector located in Ottawa, ON. We are looking to hire a Bilingual Strategic Coordination Officer to join their team on a contract basis of 12 months, which has the possibility of permanent. This candidate will be working from their Downtown Ottawa Office on a hybrid basis.Your new...

  • Chief of Staff

    Found in: Whatjobs CA C2 - 6 days ago

    Ottawa, Canada Hays Full time

    Your new company Hays Specialist Recruitment has partnered with a public sector located in Ottawa, ON. We are looking to hire a Bilingual Strategic Coordination Officer to join their team on a contract basis of 12 months, which has the possibility of permanent. This candidate will be working from their Downtown Ottawa Office on a hybrid basis. Your new role...

  • Chief of Staff

    Found in: Appcast CA C2 Glassdoor - 6 days ago

    Ottawa, Canada Hays Full time

    Your new companyHays Specialist Recruitment has partnered with a public sector located in Ottawa, ON. We are looking to hire a Bilingual Strategic Coordination Officer to join their team on a contract basis of 12 months, which has the possibility of permanent. This candidate will be working from their Downtown Ottawa Office on a hybrid basis.Your new...

  • Chief of Staff

    Found in: Appcast CA A2 P - 6 days ago

    Ottawa, Canada Hays Full time

    Your new companyHays Specialist Recruitment has partnered with a public sector located in Ottawa, ON. We are looking to hire a Bilingual Strategic Coordination Officer to join their team on a contract basis of 12 months, which has the possibility of permanent. This candidate will be working from their Downtown Ottawa Office on a hybrid basis.Your new...

  • Division Chief

    Found in: Jooble CA O C2 - 1 week ago

    Ottawa, ON, Canada Children's Hospital of Eastern Ontario Full time

    Division Chief - Division of Cardiology , Children’s Hospital of Eastern Ontario Canada CHEO is recruiting a Division Chief and full-time pediatric cardiologist to actively lead clinical care, teaching and research in the Division of Cardiology within the Department of Pediatrics. The Division of Cardiology is comprised of 7 clinicians who are dynamic,...

  • Chief Information Security Officer

    1 day ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: IT Security of Open Positions: 1 Faculty/Service - Department: Information Technology Campus: Main Campus Union Affiliation: N/A Date Posted: June 29, 2023 Closing Date: July 10, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End...

  • Editor in Chief

    Found in: Appcast CA A2 P - 1 week ago

    Greater Ottawa Metropolitan Area, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    JOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADAWith our current Editor-in-Chief’s term is coming to an end, the Society of Obstetricians and Gynaecologists of Canada (SOGC) is doing its due diligence and is seeking applications for the Editor-in-Chief position for the Journal of Obstetrics and Gynaecology Canada (JOGC). The role would be for a 5-year term,...

  • Editor in Chief

    Found in: Appcast CA C2 Glassdoor - 1 week ago

    Greater Ottawa Metropolitan Area, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    JOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADAWith our current Editor-in-Chief’s term is coming to an end, the Society of Obstetricians and Gynaecologists of Canada (SOGC) is doing its due diligence and is seeking applications for the Editor-in-Chief position for the Journal of Obstetrics and Gynaecology Canada (JOGC). The role would be for a 5-year term,...

  • Editor in Chief

    Found in: Whatjobs CA C2 - 2 weeks ago

    Greater Ottawa Metropolitan Area, Canada The Society of Obstetricians and Gynaecologists of Canada Full time

    JOURNAL OF OBSTETRICS AND GYNAECOLOGY CANADA With our current Editor-in-Chief’s term is coming to an end, the Society of Obstetricians and Gynaecologists of Canada (SOGC) is doing its due diligence and is seeking applications for the Editor-in-Chief position for the Journal of Obstetrics and Gynaecology Canada (JOGC). The role would be for a 5-year term,...