Human Resources Specialist

2 weeks ago

Québec, Canada International Air Transport Association (IATA) Full time

Employment Type: Permanent
Contract Duration:
About the team you are joining

Reporting to the Director, PPD Geneva/Montreal & Business Engagement, the incumbent will support the day-to-day Human Resources operations for the Montreal office.

What your day would be like

Manage the whole employee’s working life cycle from administrative perspective: from pre-arrival activities (relocation, immigration, etc ) / onboarding to departure process:

- Manage employee data in HR systems and is accountable for its accuracy;
- Compile and maintain paper and digital employee records;
- Manage the relocation files, observing the quality of the relocation company and the accuracy of immigration related paperwork;
- Manage Montreal benefit administration (Health Insurance enrollment, Pension fund information, Leave Management system, STD/LTD, fitness contributions claim, etc.);
- Track, manage and report on maternity, paternity and sickness leaves and liaise with insurance and third-party partners as needed;
- Monitor the work permits’ expiration dates, prepare the required documents and support the employees during the renewal process;
- Handle employee queries and provide advice on PPD policy, procedures and best practices.

Manage and follow up on some “financial activities”:

- Establish payroll instructions and support the Montreal Payroll process done by Finance;
- Track and consolidate recruitment and restructuring costs;
- Ensure all Purchase Orders (PO) and other financial documentation are well processed.

Support the activities of the team:

- Support PPD Business Partners on administrative activities & processes;
- Support and manage ad hoc recruitment activities, job posting, shortlisting, interview scheduling, reference checks, drafting of contracts, and other talent acquisition activities;
- Support the recruitment of temporary agency staff and associated administrative tasks;
- Create and produce Excel reports as required;
- Provide ad-hoc support to the Director, PPD Geneva/Montreal & Business Engagement;
- Contribute and support the implementation of PPD projects and any other assigned tasks as requested.

We would love to hear from you if
- You are a University graduate in the fields of Business administration, Human resources management or Law;
- You have an initial successful experience in the HR field in Canada, ideally in Quebec;
- You have excellent administrative and organizational skills, with a strong focus on quality and high attention to details;
- You are at ease with IT systems and Excel proficiency to create, manage and consolidate data & reports;
- You have demonstrated numeracy skills to manage budget and payroll items;
- You have strong interpersonal skills with the ability to interact effectively internationally, cross-culturally, and at all levels from within and outside the organization;
- You are fluent in English.

Travel Required: N

**Diversity and Inclusion are one of our key priorities and we want to role model it. We are committed to building a team that represents a variety of backgrounds, perspectives and skills in which you can contribute at your best and be who you are. The more inclusive we are, the better we will be able to thrive to represent, lead and service the airline industry. If there is anything we can do to create a more comfortable interview experience for you, please let us know.**

***
**Learn more about IATA’s role in the industry, our benefits, and the team at **iata/careers/**. We are looking forward to hearing from you

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