Deputy Clerk

**The Opportunity**

Reporting directly to the Municipal Clerk this role is responsible for the administration and management of the Town’s Council and Committee services, fulfills the obligations of the Town Clerk in their absence, oversees projects and assists with the administration and management of the municipal elections process. As the Deputy Clerk, you will perform the following duties, including but not limited to:

- Perform statutory / regulatory duties of the Town Clerk in their absence
- Assist Municipal Clerk in meeting statutory requirements in accordance with provincial and federal legislation, including the Municipal Act, Municipal Elections Act, Municipal Freedom of Information and Protection of Privacy Act and the Accessibility for Ontarians with Disabilities Act
- Lead and support agenda and meeting management of Council, its various committees, including advisory committees and administrative tribunals
- Support the Municipal Clerk with the preparation and distribution of the Council and Committee agendas, minutes and associated materials
- Participate in the preparation of motions, reviewing recommendations in staff reports and by-laws in conjunction with senior leadership and staff
- Attend Council and Committee meetings, record, prepare and distribute minutes; provides objective advice on agenda matters, rules of procedures and protocol with guidance from the Municipal Clerk
- Lead special projects as assigned
- Assist with the organization and execution of by-laws and legal instruments as required by statute/regulation
- Assist with the preparation of Council orientation and deliver training as applicable
- Assist with the Town’s complaint process as it relates to the Office of the Integrity Commissioner
- Maintain highly effective working relationships with elected officials, all levels of Town management, other government officials, community stakeholders and agencies and the public
- Provide direction and advice to boards, committees and task forces
- Assist the Returning Officer with the complete coordination and management of municipal elections and by-elections
- Research and prepare reports and by-laws to Council and Committees of Council making recommendations regarding policy initiatives related to divisional services and special projects, as directed
- Consult and liaise with external agencies, committees, boards, internal departments and divisions, stakeholders and the general public on legislation and policy initiatives
- Attend and make presentations as required to Council and its Committees
- Interact with elected officials and citizen members of all committees to provide advice that ensures compliance with Procedure By-law and Town business is achieved in an efficient and effective manner
- Create a service-oriented culture with a focus on teamwork
- Provide exceptional front-line service as the designated official for executing the services as the Town’s Commissioner of Oaths and Affidavits
- Maintain the list of Town designated Commissioner of Oaths
- Perform additional duties and undertake special projects as assigned

We are seeking a municipal professional with minimum education, training and/or knowledge in the above, normally acquired from a post-secondary degree in Public Administration or Political Science or closely related field. Certification in educational programs offered by AMCTO are an asset. Certification in management related educational programs is also an asset

After a recent salary evaluation this position offers a salary range of **$107,888.29 to $132,218.17 **plus a competitive benefit package.
- Applications for this posting will be accepted until_**_ October 4, 2024, 12:00PM_**_._