Event Coordinator

2 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery, and advancement. Our momentum is propelled by our campus community - UM faculty, staff, and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities, and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
Working collaboratively under the supervision of the Director, Events and Ceremonies, the Events Officer will play a key role in supporting the planning of the university's key institutional events such as Convocation, Emeritus, Distinguished Alumni Awards, Homecoming, gift announcements, building openings, recognition events etc. Working as part of an events team, the position involves internal and external communications, pre-planning and on-site execution of live and virtual events, helping to ensure that all events are produced in line with the university’s goals and vision and that they appropriately represent the University of Manitoba's image to our internal and external communities.

The Events Officer is the face of UM, representing the UM when interacting with high level executives, politicians and faculty. The position focuses on event administration and production but is also accountable for budget and other decisions which will have a significant impact on the outcome of major university events. The role requires a combination of strong organizational skills, creativity, technical event knowledge, writing skills, the ability to multi-task and coordinate logistics.

**The qualifications and experience we’re looking for**:

- Undergraduate degree in a related discipline required, preferably in event management, tourism,

event marketing, hospitality.
- Minimum three years' experience required, preferably in an event planning position with a charity, non-profit, corporation or academic institution.
- Experience with management of multidisciplinary services related to event production required.
- Experience with supervision of teams (of contract workers and volunteers) in an event environment required.
- Technical event or stage management experience required.
- Proven track record of delivering large scale events.
- Experience with event documentation and scripting required.
- Delivery of instruction to third-party contractors.
- Experience managing performers, talent and speakers an asset.
- Conference management experience an asset.
- Volunteer management experience an asset.
- An acceptable equivalent combination of education and experience may be considered.
- Superior attention to detail skills required.
- Strong computer skills required.
- Excellent administrative skills required.
- Budget management training required.
- Superior interpersonal (written & verbal) skills required.
- Demonstrated advanced technical proficiency using online meeting and conference platforms required.
- Highly self-motivated required.
- Strong time management skills and ability to manage concurrent tasks efficiently required.
- Ability to work as part of a team as well as make independent decisions required.
- Ability to build and manage detailed event plans required.
- Ability to remain calm, handle sensitive and confidential information and situations required.
- Ability to be innovative and resourceful; actively seeks opportunities to improve required.
- Must be comfortable with working with higher level executives and offices.
- Thorough understanding and proven record of applied event practices are required.
- Understanding of the fundamentals of virtual events is required.
- Experienced at negotiating and building partnerships with vendors preferred.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- To be able to work flex hours, work weekends and evenings when required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized gr

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