Manager, Project and Vendor Management

3 weeks ago

Regina, Canada Saskatchewan Government Insurance Full time

Do you value integrity and innovation? How about passion and caring? Great Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

Out of scope

Permanent, Full time

Location: Regina or Saskatoon (100% in office)

Work Hours: Full time, Monday to Friday

Closes: February 21, 2024

General Accountability

Responsible for developing, implementing, and maintaining a project and vendor management framework for the Facilities Management department. Leads and supports Facilities Management projects that vary in scope, complexity, duration, and financial risk. Vendor management responsibilities include leading and supporting the Facilities Management team in managing contracts, vendor relationships, and procurement processes. This role also supports Facilities Management in strategic planning, prioritizing requests from various SGI departments, and builds relationships with all stakeholders.

Key Accountabilities

Note: This section is not intended to be an exhaustive list of duties and responsibilities - other duties and responsibilities may be assigned.

Project Management Operations and Strategic Support (40%)- Develops, implements, and maintains a project management framework in alignment with corporate project management standards that supports Facilities Management in delivering its services. Project management framework includes planning, design, execution, delivery, and evaluation of projects including any associated standards, policies, or procedures.- Defines a process, manages, and supports Facilities Management with the intake and prioritization of work from business areas and internal facilities departments. Supports initiatives through the corporate prioritization processes (e.g., Strategic Review Board).- Leads feasibility studies and business case development as needed.- Supports other areas of Facilities Management on project management practices/standards, team roles/responsibilities, monitoring and reporting of projects that vary in scope, complexity, duration, and financial risk.- Conducts audits based on the project management framework and makes recommendations to ensure appropriate processes are being followed.- Supports Facilities Management in developing short-, medium-, and long-term operational plans related to department strategies also ensuring integration with divisional strategic plans.- Supports the development, implementation, and maintenance of the building renewal strategy.- Provides leadership and support in managing initiatives that impact all facilities departments and may require coordination, procurement, program development, and standards.- Liaises with required stakeholders such as IT, Corporate Safety, Corporate Purchasing, Legal HR, Enterprise Project Management Office, etc.- Researches, develops, and makes recommendations according to best practices, innovative processes, and industry standards.

Project Management (20%)- Leads high value and complex projects related to construction, renovation, and renewal of SGI buildings. May also lead other large projects and initiatives within Facilities Management that span one or multiple areas (e.g., Corporate Security, Infrastructure & Operations, and Facilities Planning).- Defines and manages the scope of projects to ensure commitments are achieved within agreed upon time, cost, and quality parameters.- Organizes and documents the tasks, resources, and people required to complete the work.- Guides and directs project team members and other project leads to ensure compliance with set standards, procedures, and guidelines.- Ensures project deliverables are transitioned and measures project performance to ensure desired business objectives are achieved.- Partners with business area/project leads to understand project needs/requirements to effectively support and manage the project.- Manages the project deliverables, timelines, resources, and costs.- Manages external vendor relationships to define statement of work and ensure all deliverables are delivered on time and on budget.- Identifies, assesses, and appropriately manages all project risks.- Anticipates problems and recommends approaches to course correct (e.g., scope, schedule, budget).- Ensures project communication to stakeholders and impacted parties is planned and executed.- Responsible for closing out a project by closing contracts, recording metrics, comparing, and documenting outcomes versus goals, and assessing stakeholder satisfaction.

Vendor Management (20%)- Develops, implements, and maintains a vendor management framework that supports Facilities Management in delivering its services.- Administers contract management principles for all phases of contracting such as selecting the contract type, best value, administration, evaluation, etc.- Supports procurement management and design, in collaboration with Purchasing, to ensure best value for Facilities

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