Event Planner

1 week ago

Toronto, Canada HOPE AND ME- Mood Disorders Association Of Ontario Full time

**Opportunity: Event Planner**

**Objectives**
- Manage all aspects of event planning, meet strict deadlines, and stay within budget.
- Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logístical aspects of the event.
- Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges.
- Establish procedures and train staff to execute them.
- Fundraise for the event Comply with legal, insurance, health, and safety regulations always.

**Responsibilities**
- Coordinate with internal staff, clients, and vendors to establish the requirements for an event and serve as liaison to the Executive Director and William’s family throughout the planning process.
- Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
- Plan and facilitate logistics for the event, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
- Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases.
- Build and maintain a comprehensive database of industry contacts, vendors, and venues.
- Fundraise for the event.
- Troubleshoot any issues that arise on event day.

**Required skills and qualifications.**
- Proven success in event planning or coordination
- Strong interpersonal and communication skills
- Experience in building and maintaining positive business relationships.
- Excellent organizational skills, including multitasking, time management, and attention to detail.
- Ability to handle pressure and make good decisions quickly.

**Preferred skills and qualifications**
- Bachelor’s degree (or equivalent) in event management or related discipline
- Experience in marketing or public relations.
- Previous event planning experience.

**What We Require**
- Resume, References, Valid Police Check
- Minimum 15 hours of commitment per week

**Job Type**:

- Contract Part Time, expiring June 7th
- Work Location: Hybrid remote
- **Please become a contributor to positive change and join us as a volunteer in our campaign of Hope leading to a future defined by boundless possibilities for all.**_

**Job Types**: Part-time, Fixed term contract

Pay: $22.00 per hour

Work Location: Hybrid remote in Toronto, ON M4P 1E4

Expected start date: 2024-04-29

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