Project Coordinator

1 week ago

Ottawa, Canada Dilfo Mechanical Full time

The Company ()
DILFO is proud to be trusted by the Ontario construction community to deliver the best for our client’s needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large-scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work 2023.

At DILFO, our company values serve as the cornerstone of our operations and guide every interaction with our clients. When representing DILFO, you embody our Core Values of Teamwork, Trust, Integrity, Quality, and Innovation, ensuring that our commitment to excellence is consistently reflected in all aspects of our work. By upholding these values, we cultivate strong partnerships, foster a culture of collaboration, and strive for continuous growth and innovation in everything we do.

The Team
DILFO has a strong team culture that heavily invests in employee wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids annually, donating to the Ottawa Food Bank, and donating to charities our employee’s support.

**Job Purpose/Summary**:
The Project Coordinator works directly with the project managers to ensure the project objectives, policies, and procedures are completed in accordance with company policy and contract specifications.

**Key Responsibilities and Accountabilities**:
The Project Coordinator’s duties include, but are not limited to the following:

- Reviewing and submitting documents to the General Contractor and ensuring all Dilfo sub-trades have the necessary information, maintaining communication with general contractor, sub-trades and suppliers.
- Reviewing shop-drawing submissions from suppliers and sub-trades, confirming requirements for equipment, and submitting to General Contractor.
- Assisting Project Managers with scheduling start-up and training, maintaining job costing, and administration and filing of documents.
- Completing change orders, following up with suppliers for pricing, obtaining submittals from sub-trades.
- Maintaining project files (physical and electronic), including shop drawings submittals, RFI’s, site instructions and associated schedule logs.
- Managing, updating, and maintaining client software (PCL PDC, ProCore, etc.)
- Preparing close out documentation, including operating and maintenance manuals, as-builts, test reports and commissioning documents.
- Complying with all company health and safety policies and procedures.

**Experience**:

- Prior experience working in a team environment
- Prior experience working with a construction company would be considered an asset

**Education**:

- A bachelor's degree in the construction field, such as construction management, construction science, mechanical engineering etc. OR a certified mechanical engineering technologist/applied science technologist OR relevant experience as a project coordinator.

**Technical Skills**:

- Ability to read and understand construction documents such as drawings, equipment,
- Understanding construction process and the timing of activities
- Exceptional knowledge of Microsoft Office Suite, particularly Excel and Outlook
- Basic knowledge of various mechanical systems
- Ability to review and analyze drawings and submissions from multiple trades

**Key Competencies**:

- Planning, organizing & prioritizing activities
- Communicates efficiently and effectively
- Attention to detail
- Problem solving and analytical skills
- Ability to work with many calls on your attention
- Resilience and ability to keep up to date on details of various simultaneous projects
- Teamwork and collaboration
- Continuous learning
- Relationship building

**Key Competencies**:

- Planning, organizing & prioritizing activities
- Communicates efficiently and effectively
- Attention to detail
- Problem solving and analytical skills
- Ability to work with many calls on your attention
- Resilience and ability to keep up to date on details of various simultaneous projects
- Teamwork and collaboration
- Continuous learning
- Relationship building

We thank all applicants for their interest in working at DILFO; only those identified for further consideration will be contacted.

Accommodations for disabilities are available, where needed, upon request.

DILFO Mechanical does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting to DILFO employees or any associated company location.

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