Administrative/executive Assistant
2 weeks ago
**Administrative/Executive Assistant**
**About Us**:
**ABOUT YOU**:
As the Administrative/ Executive Assistant, you are the right hand to the President/CEO and multiple departments. You will bring your expertise, knowledge, and keen attention to detail to support the team with administrative tasks, workflow, preparing documents, and demonstrating a high level of excellence. This is a great fit for someone who enjoys being highly independent and gets a sense of satisfaction working under pressure in a fast-paced and dynamic environment. If you're extremely organized and enjoy supporting teams to get results - accomplish tasks, drive progress, multi-task, and problem-solve - this would be a great role for you.
**WHAT YOU DO**:
- Assist in managing projects, coordinating tasks, tracking deadlines and ensuring projects run smoothly for executives.
- Communications Handling: screen and manage phone calls and messages on behalf of the CEO, including addressing inquiries, relaying important matters to stakeholders, and building strong relationships.
- Organize and coordinate meetings ensuring all necessary resources are secured and set up (audio, video, telecom, meals, distribution of meeting materials). Prepare and distribute minutes from meetings.
- Assist with travel arrangements, bookings, office organization, reporting, expense reports, and follow-up correspondence.
- Provide backup support to office team and Reception.
- Assist with other ad-hoc requests and tasks as required.
**WHAT YOU BRING**
- At least 3 years of experience required in roles directly supporting senior-level executives or comparable experience.
- Upbeat, positive, personable, and able to work with diverse groups.
- Highly proficient in MS Office (including Word, Excel, PowerPoint, SharePoint & Outlook).
- Ability to multitask and problem-solve; ensures deliverables meet deadlines and able to push and drive on deliverables with minimum direction.
- Strong interpersonal and communication skills.
- Ability to handle a high degree of confidential and sensitive data.
- Proven ability to exercise good judgment in anticipating situations and taking appropriate action to resolve issues.
- Education and/or experience working in business, real estate, finance, construction, property management, leasing, or marketing is a big asset.
Pay: $55,000.00-$70,000.00 per year
**Benefits**:
- Extended health care
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
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