Student, Events

**The Opportunity**

Reporting directly to Events Coordinator, Recreation and Culture, the Student, Events works with internal staff across multiple divisions, as well as external events and community stakeholders to collaboratively organize and implement elements of Town of Caledon Events. This role will include providing administrative support in the planning, organization, and implementation of event initiatives such as community events, festivals, a creative arts festival, entertainment in public spaces, workshops, and more. This position will be responsible to attend event dates in person and assist with logistics, set-up, implementation and take-down of event activities and activations in compliance with policies and industry guidelines. This position will collaborate closely with the Caledon Public Library, Downtown Bolton Business Improvement Area (“BIA”), Caledon Chamber of Commerce, village associations around Caledon and other members of Recreation and Culture staff. As the Student, Events, you will perform the following duties, including but not limited to:

- Community engagement and ambassadorship at events: serving as a representative of the Town at Town led and community events, problem solving on-site, directing participants, assisting with event setup and take down, fielding visitor and participant questions, promoting existing town programs and future events. Example events: Caledon Day, Caledon Council Community Golf Tournament, Movie Nights in the Park, Music in the Park, the Caledon Creative Arts Festival, Bike the Creek 2024.
- Assist in the coordination and execution of vendors at Caledon Day, including communicating with vendors for payment and paperwork requirements, collecting Certificates of Insurance, and assisting with vendor location assignments on the master site plan.
- Assist in the coordination and execution of the third-annual Caledon Creative Arts Festival (formerly the Caledon Art Crawl) in collaboration with the Caledon Public Library’s Artful Caledon program. This will include communication with vendors, artists and entertainers, and internal town staff in our Community and Human Services, Operations, and Community Facilities departments.
- Support the Events Coordinator, Recreation and Culture in office administration tasks, designing and researching content for signage, digital and print promotional materials, and website.
- Capture photos and video on-location at events for use in social media posts, stories and reels.
- Assist with the development of internal documents and tools in relation to the Events Framework Project roll out, including the new Town of Caledon vendors database.
- Assist with designing and executing Recreation and Culture marketing, promotions, and activations at events and in strategic high-traffic locations.
- Perform additional duties and undertake special projects as assigned.
- We are seeking a student currently enrolled in a secondary, or post-secondary institution or within six months of graduation and have reached the age 15 upon commencement of employment.

This position offers an hourly range of $17.48 - $22.53.
- Satisfactory proof of schooling or return to school, may be requested._
- Applications for this posting will be accepted until _**_DATE February 23, 2024 12:00PM_**_._