Intermediate Specialist, Governance

2 weeks ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
12

**Job Family**:
Governance

**# of Open Positions**:
1

**Faculty/Service - Department**:
Administration Office, Office of the Vice-President, Governance

**Campus**:
Main Campus

**Union Affiliation**:
N/A

**Date Posted**:
November 18, 2024

**Applications must be received **BEFORE**:
**Hours per week**:
35

**Salary Grade**:
Non-Union Grade NC7 - 35 hrs

**Salary Range**:
$81,771.00 - $101,486.00

The Office of the Secretary General includes the Secretariat, the Secretary General’s office, the Legal Counsel Office, the Access to Information and Privacy Office, Information and Archives Management and the Human Rights Office. The Secretariat supports the University of Ottawa’s bicameral governance system in accordance with legal requirements and obligations, the University of Ottawa Act (1965), policies and bylaws of the Board of Governors and the Senate, and best governance practices.

**Position purpose**:
Reporting to the Chief of Staff, the Governance Officer provides professional support and services to the University of Ottawa’s Board of Governors, the Senate, and their respective committees and administers a full range of functions and services to ensure the sound management of overarching and timely decision-making processes.
- The position will remain open until filled.
- We operate in a hybrid environment, with three days per week on campus.

**In this role, your responsibilities will include**:

- Develops and manages agendas, prepares minutes and official requests to committees, develops briefing materials for the Chairs, follows up on outstanding items and ensures the timely dissemination of decisions taken at meetings.
- In consultation with the Chief of Staff, advises Chairs and members of the Board, Senate and its respective committees and other members of the University community on the role and jurisdiction of the governing authorities in the context of the University of Ottawa’s governance structure and processes, and on the University’s policies, bylaws, regulations and procedures.
- Manages elections for support staff and faculty members on the Board and nomination processes for other members of the Board and its committees, and members of the Senate and their respective committees, in compliance with relevant by-laws and committee terms of reference.
- Performs in-depth research from internal and external sources on issues being discussed by the Board, the Senate and their respective committees, and prepares reports outlining research findings and recommended solutions.

**What you will bring**:

- University degree in administration, management or an equivalent combination of education and work experience.
- Minimum seven (7) years of progressive senior administrative experience in a corporate or public sector setting.
- A clear understanding of University governance structures, key roles and responsibilities, rules of proceedings, policies and procedures.
- Extensive knowledge of the rules of proceedings and meeting practices and their potential impact on the activities of the Board, the Senate and their committees is mandatory.
- Experience in the development of meeting agendas, minutes and reports as well as the provision of governance advice and support to the University’s governing authorities.
- Experience in conducting elections and knowledge of nomination procedures. A clear understanding of governance structures, policies and procedures.
- Superior interpersonal skills to deal with a wide variety of stakeholders and a demonstrated ability to manage complex, evolving agendas and to adjust priorities in a high-pressure and dynamic environment while maintaining a discrete, calm professional demeanor
- Research, analysis and synthesis skills.
- Strong organizational and time management skills, autonomy and judgment.
- Highly developed oral and written communication skills in English and French.

LI-Hybrid

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the current

  • Intermediate Recordkeeping Specialist

    12 hours ago

    Ottawa, Canada Maverin Inc. Full time

    Role: Intermediate Recordkeeping Specialist Client: Federal Government of Canada Client Contract duration: 80 days Start date: ASAP Location: Onsite - Ottawa, ON Language: English Clearance: Hold a valid security clearance **Responsibilities could include but are not limited to**: - Collecting, creating, receiving and/or capturing information; -...

  • Intermediate Help Desk Specialist

    12 hours ago

    Ottawa, Canada Maverin Inc. Full time

    Role: Intermediate Help Desk Specialist Client: Federal Government of Canada Client Contract duration: 2 years (possibility of extension) Start date: ASAP Location: Hybrid / NCR Language: Bilingual Clearance: Secret Responsibilities could include but are not limited to: - The primary tasks and activities are to support, install, configure and perform...

  • Life Cycle Management Specialist

    5 days ago

    Ottawa, Canada Promaxis Systems Inc. Full time

    **Intermediate** **Life Cycle Management Specialist**(Reference: P - SXC)Our Federal Government client is looking for a Intermediate Life Cycle Management Specialist in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**:DND requires the services of an Intermediate Life Cycle Management Specialist...

  • Data Governance Specialist

    2 days ago

    Ottawa, Ontario, Canada Nexus Systems Group Inc. Full time

    At Nexus Systems Group Inc., we are seeking a highly skilled Data Governance Specialist to join our team. The ideal candidate will have a strong background in business analysis and data governance, with the ability to work closely with stakeholders to develop and implement effective governance solutions.Key Responsibilities:Perform GAP analysis on existing...

  • Senior IT Governance Specialist

    7 days ago

    Ottawa, Ontario, Canada TD Bank Full time

    About the RoleAs a Senior IT Governance Specialist at TD Bank, you will play a critical role in ensuring that our IT governance practices are aligned with industry standards and regulatory requirements. This includes developing and implementing effective IT governance policies and procedures, conducting regular risk assessments, and collaborating with...

  • Data Governance Specialist

    4 days ago

    Ottawa, Ontario, Canada Canada Full time

    The Government of Canada is looking for a skilled Data Governance Specialist to join its team. As a Senior Information Management Analyst, you will play a key role in governing and managing structured and unstructured information throughout its lifecycle.Key ResponsibilitiesCollaborate with information stewards across the organization to govern and manage...

  • Data Governance Specialist

    7 days ago

    Ottawa, Ontario, Canada ProViso Staffing Full time

    Job DescriptionWe are seeking a highly skilled Data Governance Specialist to join our team at ProViso Staffing. This is an exciting opportunity for a motivated professional to play a pivotal role in implementing and managing data governance initiatives across our department.The successful candidate will have a solid background in data governance within a...

  • Intermediate Bilingual

    3 weeks ago

    Ottawa, Ontario, Canada S I Systems Full time

    Job TitleIntermediate Bilingual (French/English) Communications SpecialistAbout the RoleWe are seeking a highly skilled Intermediate Bilingual (French/English) Communications Specialist to support our Anti-Money Laundering (AML) and Compliance initiatives for a major banking client.Key ResponsibilitiesCollaborate with cross-functional teams to gather,...

  • Intermediate Systems Tester

    6 hours ago

    Ottawa, Ontario, Canada Nexus Systems Group Inc. Full time

    Job Title: Intermediate Systems Tester - Government ServicesJob Summary:We are seeking an experienced Systems Tester to join our Government Services team. The successful candidate will have a strong background in quality assurance and testing, with a focus on Government sector projects.About the Role:The Intermediate Systems Tester will be responsible for...

  • Intermediate QA Specialist for Salesforce Applications

    4 days ago

    Ottawa, Ontario, Canada S I Systems Full time

    OverviewS I Systems is committed to excellence in software delivery. Our company culture emphasizes teamwork, innovation, and customer satisfaction. We are seeking an experienced Intermediate QA Specialist to join our team and contribute to the success of our projects.Job RequirementsThe ideal candidate will have:A minimum of 3 years of experience in Quality...

  • Intermediate Project Leader

    3 weeks ago

    Ottawa, Canada Calian Group Full time

    Job Title:Intermediate Project Leader Location:National Capital Region (e.g., Ottawa, Gatineau) Remote:No Business Unit:Advanced Technologies Department 1:Engineering Job Type:Full-timePosition Overview Calian is seeking an Intermediate Project Leader to assist our client with the facilitation of their projects. This role involves managing and coordinating...

  • Intermediate Project Leader

    3 weeks ago

    Ottawa, Canada Calian Group Full time

    Job Title:Intermediate Project Leader Location:National Capital Region (e.g., Ottawa, Gatineau) Remote:No Business Unit:Advanced Technologies Department 1:Engineering Job Type:Full-timePosition Overview Calian is seeking an Intermediate Project Leader to assist our client with the facilitation of their projects. This role involves managing and coordinating...

  • Government Relations Specialist

    6 days ago

    Ottawa, Ontario, Canada CF Industries Inc Full time

    At CF Industries Inc, we're committed to accelerating the world's transition to clean energy. As a Government Relations Specialist, you'll play a critical role in advancing our public affairs goals in Canada, working closely with senior leadership and external stakeholders to develop and implement effective strategies.Job DescriptionMain ResponsibilitiesThe...

  • Corporate Governance Specialist

    5 days ago

    Ottawa, Ontario, Canada Scotiabank Full time

    Key Responsibilities:The Corporate Governance Specialist is responsible for contributing to the overall success of the Corporate Functions (CF) Compliance Program. This role involves supporting the development and oversight of the eight pillars of the CF Compliance Program, ensuring alignment with governing regulations and internal policies.Assist and...

  • Intermediate Software Integration Specialist

    3 weeks ago

    Ottawa, Ontario, Canada Cetaris Full time

    Intermediate Software Integration SpecialistLooking for a great long-term career opportunity working on software integrations and providing enterprise end users with the data they need?About CetarisCetaris builds leading-edge Enterprise Asset Management software to help some of the world's largest organizations to manage millions of fleet and fixed assets in...

  • Data Governance Specialist

    1 week ago

    Ottawa, Ontario, Canada Nexus Systems Group Inc. Full time

    Job DescriptionWe are seeking a highly skilled Data Governance Specialist to join our team at Nexus Systems Group Inc. The successful candidate will have extensive experience in data governance, data management frameworks, and cataloging critical data elements.Key Responsibilities:Work with delivery teams and the Data Office on properly cataloging Critical...

  • Process Governance and Improvement Specialist

    2 days ago

    Ottawa, Ontario, Canada Scotiabank Full time

    Job RequirementsWe are seeking a Process Governance and Improvement Specialist to join our team at Scotiabank.About the Role:The successful candidate will be responsible for defining, governing, measuring, and continuously improving Service Request & Knowledge Management processes. This includes holding the Product Owner role for the corresponding service...

  • Intermediate Project Leader

    2 weeks ago

    Ottawa, Ontario, Canada Calian Group Full time

    Job Title: Intermediate Project Leader Location: National Capital Region (e.g., Ottawa, Gatineau) Remote: No Business Unit: Advanced Technologies Department 1: Engineering Job Type: Full-time Position Overview Calian is seeking an Intermediate Project Leader to assist our client with the facilitation of their projects. This role involves...

  • Intermediate Network Specialist

    1 week ago

    Ottawa, Canada ADGA Group Consultants Inc Full time

    Company Description Our culture of commitment, trust, and accountability guides our business, fosters our growth, and is at the core of our relationships with clients, employees and consultants. Whether your projects are complex, large-scale requirements, or dependable, professional resources to execute on time, and on budget, you can count on ADGA to...

  • Data Governance Specialist

    10 hours ago

    Ottawa, Ontario, Canada Nexus Systems Group Inc. Full time

    The Nexus Systems Group Inc. is seeking a highly skilled Data Governance Specialist to join our team. In this role, you will be responsible for supporting the Senior Manager on strategic data and innovation initiatives.About the RoleYou will have the opportunity to work with various stakeholders to implement data management frameworks and policies, ensuring...