Contract Administrator

2 weeks ago

Peterborough, Canada D.M. Wills Associates Limited Full time

Contract Administrator / Project Manager - Construction Administration and Inspection Services Department
D.M. Wills Associates Limited is in search of a Contract Administrator / Project Manager to join our Construction Administration and Inspection Department.
Sound communication, self-motivation, an eagerness to learn our business and construction contract administration skills coupled with a desire for career advancement are essential for this position.

**Significant Qualifications include**:

- Diploma (3 year) in Civil Engineering Technology or equivalent.
- OACETT Certification - C.E.T. is preferred or the ability to become certified.
- Minimum five (5) years of experience providing the essential duties and responsibilities as noted.
- Valid G Driver’s License.
- Project Management Professional (PMP) is preferred, or the ability to become certified.
- Strong knowledge of Microsoft Word, Excel, and PowerPoint.
- Strong knowledge of the Ontario Health and Safety Act, Construction Act and Ontario Provincial Standards.
- Solid knowledge of other legislation and regulations related to department functions, including contract/construction law.
- Strong analytical, organizational, and problem-solving skills.
- Excellent work ethic and ability to work on several projects or issues simultaneously.
- Excellent time management skills to meet project timelines.
- Knowledge of the principles and practices of financial accounting, budget development and cost control.
- Knowledge of principles and practices of construction tenders, Request for Quotations and Request for Proposals.
- Strong knowledge of principles and practices of project management.
- Solid understanding of engineering theory, concepts and regulations related to field of work.
- Excellent communication skills and the ability to answer questions from Clients and stakeholders in an informed manner.
- Strong analytical, organizational, and problem-solving skills.
- Ability to understand and interpret policy and legislation.
- Ability to provide excellent customer service during consultation process by keeping stakeholders informed and responding to inquiries in a timely manner.

**Key Responsibilities**:

- Prepare proposals and fee estimates and communicate with Clients.
- Complete constructability reviews and coordinate with the design team.
- Liaise with internal and external contacts, including attending and participating in project-related meetings, recording meeting notes, providing progress reports on deliverables, and other duties.
- Oversee all Construction Administration components, such as risk, cost, scope, schedule and change management providing support and expertise to team.
- Oversee the work of the project inspector in the preparation of SVRs, schedules updates, payment certificates, Contract Change Orders/Contractor Change Notices, invoices, tender docs, summaries and reports.
- Identify resources required and assign individual responsibilities to team members.
- Manage day-to-day operational aspects of a project and scope.
- Review deliverables prepared by the team and/or Contractors before submitting to Client.
- Ensure project documents are complete, current, and stored appropriately.
- Track and report project hours and expenses on a weekly basis.
- Ensure timely and accurate invoicing.
- Follow up with clients, when necessary, regarding past due accounts receivable.
- When required schedule, communicate and track third party sub-consultants to D.M. Wills. Review submitted reports and confirm payment authorization is within the budget allowance.
- Manage project budget for project profitability taking into consideration revenue, margins, bill rates and utilization.
- Understand and determine the applicability of relevant local, provincial, and federal government regulations on an individual project basis.
- Ensure that timelines are met for all key deliverables.

Work Culture
At Wills, we build partnerships with our team members, clients and community rooted in respect and fostered through a work environment that is committed to supporting, cultivating and preserving a culture of diversity, equity, and inclusion.
At Wills, we value smart work and promote a work life balance for team members with flexible work options including hybrid work (in-office/ remote). We provide a social and professional environment to support your personal and professional goals.
We believe what we do has a significant impact on our community and the communities where we work. This is something we take very seriously.
Why this Job Matters
At Wills, we strive on forming and strengthening our partnerships within our team members, between our clients and communities to develop innovative engineering, environmental and planning solutions to today’s complex problems. On a micro-level, the work you do contributes to successful project completion and exceeding clients’ expectations. On a macro-level, the work you do as a Wills team member, has a direct im

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