Coordinator, Grants and Community Initiatives

2 weeks ago

Vancouver, Canada Vancouver Foundation Full time

**Coordinator, Grants and Community Initiatives**

**Full-Time Temporary (18-month contract)**

**Hybrid Eligible**

**British Columbia**

Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and Sel̓íl̓witulh (Tsleil-Waututh) peoples.

**About Us**

Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we're committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

**About You**

You are known as someone who loves the operational details of an organization, including data management, event logistics, and administration. Your attention to detail, time management, and organizational skills allow you to effectively get the job done right and on time. You support the department by eagerly rolling up your sleeves to assist with all necessary tasks, while providing outstanding service to external community members. You are a natural problem-solver who thinks 3 steps ahead.

You have excellent technical skills (you know how to use technology to make work easier and better, and you can figure out any new software), and exercise discretion using diplomacy and tact. Your interpersonal skills make it easy for you to interact with people from a variety of backgrounds and experiences. You bring a problem-solving mindset to your work and are willing and able to make suggestions to improve systems and operations. You're ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

**About the Position**

The Coordinator position supports the overall work of the Grants & Community Initiatives Department. This is a multi-faceted position that requires generalist skills, with an eye for detail, while understanding the broader strategic goals of the department. While this position will have some dedicated responsibilities, the Coordinator will be expected to move across teams to provide administrative and support functions as needed. The Coordinator will work under different Directors, dependent on the work/team assigned.

**Main Responsibilities**
- Grantmaking _
- Receive, validate, review, and assign proposals for review
- Configure grant management system for new granting streams
- Acts as a liaison with Finance as necessary on grants requests, expense submissions, grant payment reporting and process
- Monitor grantee files in grants management database and ensure data integrity
- Support monitoring grantmaking practices to ensure compliance with administrative policies and procedures, and able to identify process improvements across GCI
- Proficient user of the grantmaking software (currently SmartSimple), and liaises with IT and consultants as necessary
- Supports Community Advisor management, coordinates communications, expenses, logistics, ongoing learning opportunities and provides technical support as required.
- Program Support_
- Supports Manager to convene selection committee, coordinate communications, logistics, learning opportunities and technical support as required
- Works with Finance as necessary to support expense submissions, payments, and reporting
- Supports Managers with all engagement activities
- Supports program related logistics and planning in collaboration with the Manager
- Administration and Engagement_
- Receives internal and external inquires related to GCI's work and redirects and/or corresponds directly as appropriate.
- Works across GCI to support departmental meetings and special events, including preparation, logistics, catering, minutes, and record management as needed
- Produce reports and documents as needed; research background information; extract, organize and present data
- Processes invoices and payments as needed for the department
- Updates website content as required in collaboration with Communications
- Supports Engagement team with community listening to ensure the needs of communities are centered in our efforts to advance our North Star.
- Supports Program Managers with written and verbal presentations to Advisory and Board Committees, Donors, fund holders and other relevant community stakeholders.
- Supports management

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