Office Administrator

2 days ago

Canada Metrolinx Full time

**_Metrolinx _**is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you

Our Station Services and Standards office is seeking an Office Administrator to provide administrative support to the Stations Operations focusing mainly on supporting Stations Operations with coordination of Non-Revenue Fleet Vehicle maintenance, vacancy tracking, timesheet reviews, expense claims and other Administrative Duties. The position requires attention to detail, comfort with numbers and a sound understanding with the creation and design of spreadsheets, tracking tools and reports in addition to interacting with several internal and external stakeholders.

What will I be doing?
- Providing general administrative & coordination support as needed (including maintaining & updating various types of reference material as well as creating & editing correspondence for Station Operations).
- Gathering data to analyze & report on various topics from budget performance to operational trends in order to maintain of operations.
- Preparing the monthly corporate Purchasing Credit Card logs for Station Operations staff, tracking and reconciling all the related expenses and gathering all the receipts.
- Generating work requests and Purchasing Orders on behalf of Station Operations to coordinate Non-Revenue Vehicle maintenance activities
- Actively participating in the yearly Station Operations Central fiscal year budget preparation process.
- Communicating with the Station Operations Station Operations staff regarding inventory of supplies for Station Operations
- Maintain and track Vacancies, Project Charters, schedules, progress and other documentation for the Station Services
- Basic level data analysis and correction (e.g. counting of parking lots etc.)
- Prepare documentation and/or reports as necessary
- **_Location is _**_Union Station 35 York_

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