Recruitment and Admissions Assistant

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Union

Job Category
CUPE 2950

Job Profile
CUPE 2950 Salaried - Grad Student Support 2 (Gr6)

Job Title
Recruitment and Admissions Assistant

Department
Recruitment | Robert H. Lee Graduate School | UBC Sauder School of Business

Compensation Range
$4,319.00 - $4,540.00 CAD Monthly

Posting End Date
April 4, 2024

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jun 6, 2025

This is an 12-months leave coverage position.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

UBC Sauder School of Business is one of the world's leading business faculties. The school consistently ranks among the top 100 in the world and is recognized internationally for excellence in research and learning, an outstanding faculty and unmatched global partnerships. A collaborative and respectful culture within which all members of our community can thrive is a key principle in our strategic plan, and one that underpins our educational mission.

We acknowledge that UBC Sauder at the Vancouver Point Grey campus is situated on the traditional, ancestral and unceded territory of the Musqueam. We acknowledge that UBC Sauder at UBC Robson Square is situated on the traditional territory of the Musqueam, Squamish and Tsleil-Waututh.

UBC Sauder's Robert H. Lee (RHL) Graduate School delivers all aspects of a portfolio of eight professional graduate degrees in business, independent of Graduate + Postdoctoral Studies. Our MBA programs and specialized Master's programs operate within a highly competitive international environment. The RHL works closely with multiple and distinct stakeholders - faculty, staff, students, business community and alumni - to remain competitive through the delivery of an exceptional student experience. We thrive in a fast-paced, dynamic environment with a strong service culture and a commitment to continuously innovate and improve all aspects of our work. We are proud of our transformational programs and our students - the next generation of changemakers.

The Recruitment and Admissions Assistant provides front-line assistance to current and prospective graduate students in the Robert H. Lee Graduate School, providing information to prospective students, applicants, currents students, faculty and employees, booking advising appointments and assisting in the resolution of moderately complex issues.

The Recruitment and Admissions Assistant also supports the admissions and recruitment unit and provides support to the Director, Recruitment and Admissions and the Manager, Recruitment and Admissions Operations with scheduling, various projects and reports.

Organizational Status
Reports to the Manager, Recruitment and Admissions Operations. Works closely with the admissions team members in supporting admissions inquiries and functions as well as with program assistants on providing information to current students.

Work Performed

Graduate Admissions and Student Support
- Advises prospective students on requirements and eligibility for admission.
- Screens all prospective inquiries before booking advising appointments for admission advisors and academic advisors.
- Communicates unfavourable information/decision in person and in writing in a sensitive and diplomatic manner.
- Escalates difficult situations to the supervisor and provides a synopsis of the issue.
- Assists with the continued development of the online admissions system. Puts forward ideas to make moderate changes to existing admissions procedures, practices, standards and services to improve and streamline admissions processing.
- Files admissions documents as they arrive in the office. Maintains the integrity of private academic documentation, while ensuring student/applicant accessibility to necessary materials.
- Assesses authenticity of official academic transcripts and reference letters.
- Inputs requests for admission materials and admission supporting documents in the Admissions Database System.
- Coordinates the planning of recruitment events such as information sessions and graduate fairs.
- Responsible for organizing and mailing promotional material, admission packages, pre-registration materials and academic guides.
- Monitors and regularly updates website content and event notices, ensuring the information is accurate and current. Prepares and updates materials for recruiting activities and information sessions.

Administrative Support
- Responsible for the professional image of the reception area, graduate breakout rooms and the boardroom.
- Provides support to the Director, Recruitment and Admissions and the Manager, Recruitment

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