Program Assistant

3 weeks ago

Prince Albert, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P14268**Posting Title**
- Program Assistant**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Prince Albert Campus**Other Location(s)**
- Saskatchewan Polytechnic Prince Albert Campus**Building**

**Other Building**
- Academic Building**Date Posted**
- 06/09/2023**Closing Date**
- 06/20/2023**JIQ #**
- 20057**Start Date**
- 07/03/2023**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Full Time**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours (5/4 work pattern)**Salary Range**
- $1,695.23 - 2,026.27 bi-weekly**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- Regulated 36 (5/4 work pattern)**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Provides clerical support services to the Literacy & Adult Education Program Head at the Prince Albert Campus
2. Develops/maintains an up-to-date filing system for the Program Head, files in a timely and accurate manner, and ensures confidentiality as required.
3. Compiles and distributes statistical data as requested by the Academic Chair office
4. Collaborates with Literacy & Adult Education administrative staff in other campuses
5. Attends staff meetings as required; records, transcribes and distributes minutes appropriately.
6. Prepares purchase requisitions as required.
7. Receives, identifies, and facilitates distribution of shipments arriving as a result of purchase requisitions.
8. Assists in monitoring budgets. Prepares budgetary forms as necessary.
9. Prepares casual contracts for Program Heads (eg. substitute instructors as a result of sick leave, readers/scribes, etc).
10. Operates photocopying equipment. Monitors photocopying usage and reports to Program Head.
11. Develops/maintains a system for recording and reporting student attendance.
12. Drafts and distributes correspondence as required, replies to routine matters and requests for information.
13. Provides general receptionist duties to students and the general public. Provides appropriate information/referral.
14. Provides assistance/coverage in the absence of other administrative support staff and/or in overload situations.
15. Communicates effectively and works well in an interdependent team environment.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Complete Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of training and
experience.
2. Minimum one year recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Training and/or experience in minute taking and transcribing minutes.
5. Knowledge of common office procedures.
6. Effective interpersonal skills.
7. Effective communication skills.
8. Effective organizational skills.
9. Effective proofreading skills.
10. Ability to work independently under generalized supervision.
11. Demonstrates valuing diversity.**Desired QSA

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