Branch Administrator
2 days ago
The Branch Administrator is responsible for providing effective and efficient administrative support to the Branch Manager and employees in managing office tasks smoothly.
This role requires to be a detail-oriented team player who demonstrates enthusiasm and confidence in the delivery of daily duties with core focus on managing workforce.
**Duties and Responsibilities**
- Assists with recruiting of temporary employees from staffing agencies as needed for operational requirements.
- Performs a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines.
- Processes invoices as required.
- Enter new employees in Dayforce, creates schedules and adjust payroll hours for warehouse staff.
- Monitors and manages office equipment, supplies, tea, cutlery, refills coffee machine, etc. to ensure the office is properly equipped.
- Plans events such as Christmas party, seasonal outings, birthdays etc.
- Reconciles the irregularities in hours of the employees.
- Manages petty cash in coordination with Finance for approved expenses.
- Updates noticeboards with announcements, internal job postings and other informative content as and when needed.
- Follows with warehouse managers regarding employees complains and needs.
- Coordinates with Finance department and approves invoices from staffing agencies.
- Ensures completion of new-hire paperwork, prepares new employee files and provides the relevant documentation to payroll for further processing.
- Reviews upcoming deadlines and work requirements and manages the flow of work.
- Formats and edits correspondence, presentations, proposals, reports and spreadsheets as required.
- Assists in the preparation of regularly scheduled reports.
- Upholds electronic and paper filing systems.
- Supports the development of health and safety programs in compliance of the Occupational Health & Safety Act and its regulations and company’s Health & Safety Policy.
- Provides support on HR related issues.
- Performs other duties as assigned.
**Qualifications**
- Undergraduate degree or post-secondary diploma in business administration with minimum 1 years’ work experience in office administration or an equivalent combination of education, training and experience.
- Proficiency in Microsoft Office Excel, Access, Outlook, Word, Excel required.
- Experience in calendar management and organizing meetings using technology is preferred.
- Demonstrates excellent communication skills and high customer service focus.
- Very strong problem-solving and critical-thinking skills, able to identify issues, propose viable solutions, and implement appropriate changes.
- High attention to detail with multi-tasking ability and time management skills.
- Results-oriented and organized, focused on producing high quality work within tight timelines.
- High energy team player, with a positive can-do attitude, flexible and adaptable to change.
- Bilingual in English and French. Spanish as an asset.
**Work Environment**
Office environment with regular desk duties with exposure to:
- Sitting at length;
- Computer usage requiring manual dexterity for typing and visual concentration on screens.
**Expected Hours of Work**
- This is a regular full-time position with 40 hours of work in a week.
**Benefits**
- Extended health, dental and vision benefits after 3 months.
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
-
Branch Administrator Ottawa
8 months ago
Ottawa, Canada TK Elevator Canada Ltd Full timeThe company **What we expect**: **Your responsibilities** - Perform administrative duties on behalf of the branch - Manage front reception responsibilities - Respond to customer inquiries and/or redirect to appropriate department - Perform AP duties - Perform administrative tasks associated with the processing of weekly payroll for the entire branch -...
-
Full-time Branch Administrator
2 days ago
Ottawa, Canada Royal LePage Performance Realty Full timeJob description We are looking for the perfect fit to join a busy Ottawa Real Estate Brokerage in the Glebe area as Full-Time Branch Administrator. In this role you will be responsible for a variety of administrative tasks such as; assisting our Sales Representatives and their teams with their day-to-day duties, managing the onboarding of new Sales...
-
Branch Office Administrator
5 days ago
Ottawa, Canada Homestead Land Holdings Limited. Full timeAbout Homestead Land Holdings Limited Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of...
-
Branch Administrator
1 week ago
Ottawa, Canada Bloomstar Bouquet Full time**Summary/Objective** The Branch Administrator is responsible for providing effective and efficient administrative support to the Branch Manager and employees in managing office tasks smoothly. This role requires to be a detail-oriented team player who demonstrates enthusiasm and confidence in the delivery of daily duties with core focus on managing...
-
Branch Office Administrator
6 days ago
Ottawa, Canada Homestead Land Holdings Full timeAbout Homestead Land Holdings Limited Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of...
-
Branch Office Administrator
3 weeks ago
Ottawa, Canada Homestead Land Holdings Limited Full timeAbout Homestead Land Holdings Limited Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of...
-
Branch Office Administrator
3 weeks ago
Ottawa, Canada HomeStead Land Holdings Limited Full timeAbout Homestead Land Holdings LimitedFounded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of...
-
Funeral Branch Administrator
7 months ago
Ottawa, Canada Arbor Memorial Inc Full timeHow many careers value compassion the same way they do knowledge and expertise? We do things differently at Arbor Memorial. Here, we focus on caring for others, on empathy, and on celebrating people in personalized ways. You’ll have our support as you serve families based on what matters most, every single day. You’ll gain valuable experience to advance...
-
Scotiamcleod Branch Administrator
7 months ago
Ottawa, Canada Scotiabank Full timeRequisition ID: 201554 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...
-
Branch Assistant
3 months ago
Ottawa, Canada Richardson Wealth Ltd Full time**About Us**: As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada’s best investment advisors. We’ve embarked on an exciting growth phase - a multi-year transformational journey to enhance our...
-
Branch Office Administrator
5 days ago
Ottawa, Canada Edward Jones Full timeAt Edward Jones, we help clients achieve their serious, long-term financial goals by understanding their needs and implementing tailored solutions. To ensure a personal client experience, we have located our 15,000+ branch offices where our more than 7 million clients live and work. In a typical branch office, a financial advisor meets with clients and...
-
Ottawa, Canada National Bank of Canada Full time**Primary Locations**:Ottawa, Ontario**: **Attendance**:On-site**: **Employee Status**:Regular**: **Schedule**:Full-time**: National Bank Financial - Wealth Management is the fifth largest mutual funds brokerage firm in Canada. We have nearly 1,000 investment advisors in more than 100 branches, and we help more than 400,000 individual clients manage their...
-
Branch Office Administrator
1 month ago
Ottawa, Canada Edward Jones Full time**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team**.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team...
-
Branch Coordinator
4 months ago
Ottawa, Canada Alliance Group & Staffing Full time**Branch Coordinator** **Job Purpose** The Branch Coordinator - Ottawa will be situated in our Ottawa, ON branch and be responsible for assisting the overall branch operations for the region, with such tasks as preparing quotes, arranging product installations and service calls with customers, shipping parts orders, invoicing and maintaining current and...
-
Branch Administrator Ottawa
6 days ago
Ottawa, Canada TK Elevator Canada Ltd. Full time**Group presentation**: **Who we are**: TK Elevator is one of the world’s leading elevator companies with unique engineering capabilities. Our innovative, efficient and reliable vertical transportation systems have been moving people in Canada for nearly half a century. Our capabilities include high-quality, customer-focused service as well as individual...
-
Branch Assistant
7 months ago
Ottawa, Canada Raymond James Ltd Full time_At Raymond James, _**we **_develop, _**we **_collaborate, _**we **_decide, _**we **_deliver, and _**we **_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs. - **Branch Assistant**_ **How...
-
Receptionist/branch Assistant
2 days ago
Ottawa, Canada Raymond James Financial Full time**Receptionist/Branch Assistant** - 2202925 **Job Summary** The primary role of Receptionist/Branch Assistant is to provide operational and administrative support to a large branch & their clients. The successful individual will assist in the implementation of branch directives and ensure that a high level of service quality is evident in all aspects of...
-
Branch Office Administrator
1 month ago
Ottawa, Canada Edward Jones Full time $47,256 - $56,707Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team. At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Cemetery Branch Administrator
6 months ago
Ottawa, Canada Arbor Memorial Inc Full timeHow often do you have the opportunity to learn about the milestones that make up another person’s life? Imagine a career where you can really get to know people, hear about their families, where they came from, and the stories behind their plans for the future. Taking care of the details on behalf of others during a significant milestone is important and...
-
Branch Manager
7 months ago
Ottawa, Canada Arbor Memorial Inc Full timeHow often do you have the opportunity to learn about the milestones that make up another person’s life? Imagine a career where you can really get to know people, hear about their families, where they came from, and the stories behind their plans for the future. Taking care of the details on behalf of others during a significant milestone is important and...