Professional and Government Affairs Assistant

3 weeks ago

Toronto, Canada Ontario Dental Association Full time

Central location, close to transit (TTC), bike lanes
- Flexible location of work (hybrid)
- Meaningful non-profit organization work
- 1-year contract position

Are you ready to step into a dynamic role where your passion can make an impact?

We’re the Ontario Dental Association, and we represent over 90% of dentists in Ontario. We advocate on their behalf to improve dentistry for both dentists and patients; keeping Ontarians smiling.

Working with other health-care professionals, governments, the private sector and the public, the ODA provides a wide range of services, resources and continuing education programs to support ODA dentists in their pursuit of professional excellence and personal fulfillment.

**What we’re looking for**

We are seeking a versatile and organized individual to join our team as a **Professional and Government Affairs Assistant**. In this role, you will work closely with our Chief Advocacy and Policy Officer to provide administrative and policy support, ensuring the smooth operation of our departmental activities.

**What you’ll do**

Your role is primarily administrative, but this hybrid position offers a diverse range of responsibilities from IT support to catering, daily assistance to more critical meetings, and everything in between. Your keen eye for detail will shine as you handle formatting, proofreading, and basic policy research, ensuring accuracy in all our communications. Plus, your support in post-meeting tasks like minutes and budget assistance will be invaluable.

Practically speaking, You will:

- Perform daily administrative tasks including triaging calls, responding to information requests, proofreading, and formatting documents, expense reports, budget tracking, and department support.
- Provide administrative support to committees, including meeting set-up, document dissemination, and detailed note taking.
- Liaise with various departments and external contacts to assist with tasks as required.
- Conduct environmental scans and perform preliminary policy research.
- Support the Director, Research in producing member-requested Demographic Reports.
- Undertake special projects and other duties as assigned.

You’ll be a great fit for this position if you are:

- **Detail-oriented** - you don’t like making little mistakes, and you always ensure that files are accurate and free of any oversights.
- **A strong problem-solver** - you’re proactive, can find problems or opportunities before they arise, bring ideas forward, and are interested in finding better ways of working. You have an analytical and creative mind and enjoy solving complex problems.

**What we offer**

This is a full-time, hybrid, 1-year contract position, with some flexibility with daily work hours. In addition to a competitive salary, you’ll have access to a benefits plan that includes dental (of course) as well as plenty of vacation days, personal days, and access to a health-spending account. We're seeking a talented individual to join our team as a temporary backfill, with the exciting possibility of transitioning to a full-time position.

As a temporary backfill, you'll have the chance to showcase your skills and contribute to our team's success from day one. This role offers a fantastic opportunity to gain valuable experience and make an immediate impact in a fast-paced environment. We’re a friendly team that are open to new ideas and motivated to help you succeed.

The ODA is proud to be one of the GTA’s Top Employers for 2024, our sixth year in a row We think that says a lot about the culture and work environment we’ve built over the last 150+ years. We are all about growth and learning: every position in our organization offers both challenges and opportunities, and we encourage all our staff to establish themselves within and beyond their individual roles. Through our employee recognition program, we make sure that support and opportunity are always within reach.

**What you’ll bring**
- 2-3 years’ administrative experience in a high-volume, deadline-oriented position
- 2 years’ experience in maintaining an electronic filing system
- General accounting and budgeting experience
- Proficiency in Microsoft Office Suite, including PowerPoint and Excel
- Excellent communication skills in English (verbal and written)
- Experience working in a health-care related setting is an asset
- Database management experience is an asset
- Customer service experience is an asset

**How to Apply

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