Proposals Coordinator

5 months ago

Peterborough, Canada Cambium Inc. Full time

**Job Description**:
**STATUS: Full-time, Contract (12-18 months) LOCATION: Peterborough, Barrie, Kingston, Whitby, Ottawa, ON**

**CAMBIUM REWARDS**
Our focus on caring for the employee as a whole person is apparent in the way we reward our people:

- Paid personal days plus sick time allotments to take care of you and your family
- Financial support for your professional development and flexible scheduling to help you integrate work and family life

**DO YOU HAVE THE RIGHT STUFF FOR CAMBIUM?**
You thrive in a dynamic environment. You are a team player with a commitment to staying up to date on industry trends. You are adaptable and can adjust to changing priorities and deadlines. You have experience in the preparation of proposals for professional services and experience in workflow, systems, and process development. You want a unique role where you are seen as a valuable and important team member and not just a cog in the wheel.
You have a strong set of personal values that align with Cambium’s values. You have a positive outlook and attitude. You fit well in a cohesive, cooperative team, where you want to make lasting relationships. You have an internal drive to meet high standards and provide quality effort for great outcomes. You engage with others to create mutual understanding and trust.

**WHAT WILL YOU DO?**
You will play a critical role in the proposal development process at Cambium. You will ensure seamless coordination and timely submission of proposals. You will collaborate with various teams across the organization to gather information and support the production of high-quality proposals that both align with the organization’s objectives and meet client needs.

**JOB DUTIES**
- Coordination and oversight of external Request for Proposal (RFP) platforms for private and public opportunities; localized to national.
- Regular communication with all Services division employees to identify, triage, and support proposal development and submission.
- Process mapping and management of RFP evaluation and responses.
- Build and manage a team to support proposal generation if and when appropriate based on demands.
- Correspond with regulatory agencies, municipal bodies, and clients, in collaboration with senior staff, using written and verbal methods.
- Support senior staff in project planning, scheduling, budgeting, and allocation of personnel and resources.
- Contribute to general Cambium tasks including document review, template and resource development, and internal training.
- Contribute to the preparation of proposals for prospective work.
- Participate in Client Development activities such as market analysis, sales funnel management, and targeted market outreach to key sectors.
- Adherence to health and safety protocols for self and support staff.
- Providing mentorship and training to junior Cambium personnel.
- Working to meet internal and external deadlines may result in occasional evening and weekend work.
- Other tasks, as required.

**Job Requirements**:

- Bachelor’s Degree or Diploma in Marketing, Business or a related field, with a minimum of 3 years of relevant experience in marketing preferably within the consulting or professional services industries.; or
- Equivalent combination of education and experience may be considered (e.g. Degree in Engineering, Science or similar + experience.)
- Proficient in Word, PowerPoint, Excel and SharePoint.
- Demonstrated experience working with and providing submissions to varied industry sectors.
- Experience preparing proposals for a consulting engineering or professional services company.
- Knowledge of marketing procedures, document and presentation production methods, proposal processes / proposal quality and business development in professional services.
- Experience developing project experience case studies.
- Proven technical writing skills.
- Strong interpersonal, verbal and written communication, and organizational skills.
- Ability to manage people as a group and individually to achieve set goals and objectives.
- Ability to maintain a high level of confidentiality.
- Valid Driver’s License and access to a reliable vehicle.

**ADDITIONAL ASSETS**
- A self-starter who can adapt to a rapidly changing and competitive environment and can prioritize and multi-task in high pressure environments.
- Experience using Adobe InDesign and Adobe Suite.
- Attention to detail allowing you to work efficiently in a busy and deadline driven work environment while maintaining accuracy and quality.
- Creatively-minded
- Ability to independently manage a varying workload.
- Experience using P3/Alterative Delivery pursuits.

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