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Operations Project Coordinator

4 weeks ago

Toronto, Canada Roots Full time

Roots is more than just an iconic Canadian retailer, we are a group of passionate employees who act with integrity, trust each other and do what is right. We work in a space where people can grow and develop, with a team of people who own results and are dedicated to seeing Roots win. We seek to build longstanding relationships with partners who share our commitment to maintaining high ethical standards of operation.
We are currently seeking an Operations Project Coordinator - Studio who will seek inspiration from our roots, can commit to achieving results the right way and loves to think big to join us on our journey. The Operations Project Coordinator for the Roots Creative Studio is responsible for facilitating the operational aspects of projects within the studio. This role involves coordinating between various teams, managing project timelines, resources, and ensuring the smooth execution of creative projects. This person will act as a key member of the Marketing team, working under the Director of Marketing & Studio Operations and collaborating with pre
- and post
- production teams.
The Operations Project Coordinator for Roots will be responsible for and evaluated on the following:

- Assist with tracking internal projects/delivery plans by organizing internal meetings, project schedules, and general planning.
- Create and assist production documents and vendor communication this can include call sheets, scheduling, estimates, contracts.
- Organize project files including documentation, release forms, production notes, and other administrative duties as needed.
- Collaborate with marketing and creative teams to gather project requirements and communicate expectations to team members and external partners.
- Liaise with catering vendors to select menus, place orders, and ensure timely delivery of food.
- Build great relationships with Creative, Brand, and Product Marketing Team members, as well as develop and maintain relationships with external suppliers, agencies, freelancers.
- Assist with monthly invoicing reports.
- Support Studio team with general production tasks
- A minimum of three years in a project management role
- Familiarity with creative processes and terminology
- Detail-oriented with a proactive mindset and problem-solving abilities.
- Ability to learn new processes and programs quickly.
- Strong organizational skills with the ability to manage multiple projects simultaneously.
- A solution focused problem-solving and troubleshooting approach.
- Strong working knowledge of Excel, PowerPoint and keynote.
- Time management skills and an ability to deliver to targets and deadlines.
- Bonus: Have worked in a commercial studio setting.

Founded in 1973, Roots Canada is a publicly held Canadian lifestyle brand that sells apparel, leather bags, small leather goods, footwear and active athletic wear with over 100 retail stores in North America and Asia.