Administrative Assistant 2

3 weeks ago

Toronto, Canada City of Toronto Full time

**Job ID**: 36160

**Job Category**:Administrative

**Division & Section**:Toronto Emergency Management, TEM Planning, Operations & Logistics

**Work Location**:703 Don Mills Road

**Job Type & Duration**:Temporary, Full-time (24 months) Vacancy

**Salary**:$62,480 - $75,087 annually

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 05-Sep-2023 to 19-Sep-2023

Are you a motivated, positive and adaptable team player with a diverse administrative skillset? Do you thrive in a fast-paced environment working on high profile issues and projects? The Toronto Emergency Management (TEM) team is looking for an action-oriented administrative professional to join our team.

The City of Toronto is co-hosting the 2026 FIFA World Cup in summer 2026, and this is an exciting opportunity to be a part of emergency management planning for this historic event. Reporting to the Manager, TEM, the Administrative Assistant 2 will play a
** key supporting role to the TEM team**
**in the preparation for, and delivery of, the 2026 FIFA World Cup event**.

This position will also support the TEM team with special events in the City while working collaboratively with departmental and divisional representatives from partner divisions and agencies.

**Major Responsibilities**:

- Performs varied administrative duties and clerical functions in connection with the operation of the TEM team. May provide work direction and training to assigned staff.
- Exercises caution and discretion with personnel and other confidential information. Types correspondence, including that of a confidential nature.
- Handles scheduling of appointments and ensures that the appropriate information is provided.
- Conducts background research and retrieves information on various issues.
- Screens, reviews, and prioritizes incoming mail, processes correspondence, and initiates response.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Monitors and controls the workflow of the unit, ensuring adherence to relevant policies.
- Liaises with and exchanges information with all levels of staff, elected officials and the public.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
- Checks work for accuracy and conformity with regulations, policies and procedures, and corrects/resolves outstanding/incorrect items prior to signature.
- Coordinates and maintains a complex record/retrieval system. Maintains supplies and inventories.
- Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc. and records detailed messages.
- Assists with budget administration for the unit. Administers petty cash.
- Coordinates meetings, events and schedules. Takes/transcribes minutes as required.
- Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance.
- Prepares and organizes Council materials (including confidential matters), background, and briefing notes. Formats Committee reports prior to signature.

**Key Qualifications**:

- Considerable experience in providing administrative support duties to senior management, handling a broad range of administrative matters, standard office practices and procedures.
- Considerable experience drafting meeting agendas, preparing meeting materials, taking minutes at meetings, and coordinating related meeting follow-up activities.
- Experience working with complex documents/reports, and confidential materials/information for senior management and ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.
- Experience using a variety of software packages including Microsoft Office Suite(e.g. Word, PowerPoint, Excel) and GroupWise, etc., to prepare correspondence, presentations, create statistical reports and charts related to organizing, analyzing and reporting data.
- Experience in the preparation and drafting of standard correspondence, reports, including editing the layout and formatting of complex reports, correspondence, charts, tables, presentations and reports to Council and Committees.
- Administrative experience with emergency services, municipal government business procedures, or related work environments would be an asset.
- Ability to create content and maintain the unit's website and serve as the primary contact for inquiries that originate from the website.
- Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally

  • Administrative Assistant 2

    4 weeks ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 21964 **Job Category**:Administrative **Division & Section**:Toronto Public Health **Work Location**:277 Victoria Street **Job Type & Duration**:Full-time, Permanent Vacancy **Salary**:$62,480 - $75,087, TX0003, Wage Grade 4 **Shift Information**: Monday to Friday, 35 hours per week **Affiliation**: Non-Union **Number of Positions Open**:...

  • Administrative Assistant 2

    2 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 35976 **Job Category**:Administrative **Division & Section**:Fire Services, Fire Svcs Operations Command **Work Location**:Fire Station 442, 2015 Lawrence Avenue West, Toronto and Fire & Paramedic Headquarters, 4330 Dufferin Street, Toronto **Job Type & Duration**:Full-time, Permanent Vacancy **Salary**:$62,480.00 - $75,087.00 **Shift...

  • Administrative Assistant 2

    1 month ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 34627 **Job Category**:Administrative **Division & Section**:Solid Waste Management Services, Policy, Planning & Outreach / Collections & Litre Operations **Work Location**:City Hall 25th Floor; Ellesmere Yard, 2000 Midland Ave, Building A, Toronto **Job Type & Duration**:Full-time, 1 Permanent and 1 Temporary (12 months)...

  • Administrative Assistant 2

    1 month ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 33601 **Job Category**:Administrative **Division & Section**: Seniors Services and Long Term Care, Regional Services **Work Location**:61 Front Street, Union Station, 3rd Floor **Job Type & Duration**:Permanent, Full-Time **Salary**:$62,480.00 - $75,087.00 Annually, TX0003, Wage Grade 4 **Shift Information**: 35 hours per week, Monday to...

  • Administrative Assistant 2

    1 week ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 47317 **Division & Section**:Office of the Chief of Staff, Governance & Corporate Strategy **Work Location**:CITY HALL, 100 Queen Street West, Toronto (Hybrid) **Job Type & Duration**:Full-time, 1 Permanent Vacancy, **Salary**:$ 62,637.00-$ 77,715.00, TX0003 and wage grade 4 **Shift Information**:Monday to Friday, 35 hours per...

  • Administrative Assistant 2

    3 days ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 40847 **Division & Section**:People & Equity, Service Hub **Work Location**:METRO HALL,55 John Street **Job Type & Duration**: 1 Temporary Full Time Vacancy, **Salary**:$62,480.00-$75,087.00, TX0003 and wage grade 4. **Shift Information**: 35 hours/week per week **Affiliation**: Non-Union **Number of Positions Open**: 1 **Posting...

  • Administrative Assistant 2

    4 weeks ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 36160 **Job Category**:Administrative **Division & Section**:Deputy City Manager IDS Office, Office of Emergency Management **Work Location**:703 Don Mills Road **Job Type & Duration**:Temporary, Full-time (24 months) Vacancy **Salary**:$62,480 - $75,087 annually **Shift Information**: Monday to Friday, 35 hours per week **Affiliation**:...

  • Administrative Assistant 2

    4 weeks ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 46815 **Job Category**:Administrative **Division & Section**:Technology Services, Technology Services Delivery **Work Location**:Metro Hall, 55 John St **Job Type & Duration**:Temporary, Full-Time,12 month vacancy **Salary**:$ 62,637- $ 77,715 **Shift Information**: Monday to Friday, 35 hours per week **Affiliation**: Non-Union **Number...

  • Administrative Assistant 2

    4 weeks ago

    Toronto, Canada City of Toronto Full time

    **Job ID**: 44760 **Job Category**:Administrative **Division & Section**:Customer Experience, CX Channel Operations **Work Location**:Metro Hall, 55 John Street, Toronto **Job Type & Duration**:Full-time, Temporary (12 Month) Vacancy **Salary**:$62,480.00 - $75,087.00 **Shift Information**:Monday to Friday, 35 Hours Per Week **Affiliation**: Non-Union...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    5 days ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    5 days ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    6 days ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    5 days ago

    Toronto, Canada TM8 Full time

    Job description Role DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll(US. D 150 -220 a day) Flexible time,...

  • Administrative Assistant

    2 days ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    6 days ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    7 days ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANTPart-Time or Full TimeCan be done without affecting your current jobDaily payroll (US. D 150 - 220 a...