Secretary I

**Req ID**:153761**
**Company: Nova Scotia Health**
**Location**:Western** **Zone, **Valley Regional Hospital**
**Department**:OPWZ Respiratory VRH**
**Type of Employment**:Casual** **Hourly PT short-assignment** **(**50%** **FTE) x **1** **position(s)**
**Status: NSGEU** **Admin Professionals** Position**
**Posting Closing Date**:19-Apr-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**Responsibilities**:
Reporting to the Manager, Health Services, or designate, the Secretary is responsible for providing administrative duties and clerical support to Respiratory Services through the provision of reception duties along with routine and assigned clerical duties such as booking appointments, directing patients; maintaining files, compiling statistical reports, typing correspondence and other associated duties. The Secretary exhibits sound professional judgment and initiative while working within the Mission, Vision and Strategic Directions and incorporates into daily practice the Core Competencies and Values of the organization.

**Qualifications**:

- Graduate from a recognized office/business administration program required
- Minimum of one (1) year recent related experience providing clerical support in a health care setting required, including experience with patient bookings and waitlist management
- Certification in medical terminology required
- Accurate keyboarding and data entry skills with a minimum speed of 25 wpm, and a maximum 5% error rate
- Excellent organizational, communication (oral and written), and interpersonal skills, demonstrating a high degree of tact, sensitivity, judgment, courtesy and confidentiality when dealing with all levels of staff and the public
- Excellent time management skills, with the ability to prioritize tasks and accurately handle multiple priorities
- Demonstrated commitment to excellent customer service
- Ability to work independently as well as part of a collaborative team, with the ability to understand own limitations and seek guidance as necessary
- Demonstrated outcome oriented by identifying ways to improve work or processes based on results and/or evidence and evidence of innovation and creativity within project work
- Ability to take and transcribe minutes
- Commitment to promoting a culture of respect that supports safety, ethical practices, cultural awareness and organizational health
- Physical and mental capabilities to perform the duties of the position such as standing, sitting, keyboarding, telephone duties, multitasking, working under pressure to meet deadlines and working flexible hours as necessary and travelling to clinics within the South Shore Geographical Area
- Demonstrated regular attendance in current and previous employment
- Competencies in other languages an asset, French preferred

**Hours of Work**:

- Short assignment part-time position; 37.5 hours bi-weekly.

**Salary Information**:
$20.15 - $21.98 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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