Financial Operations Manager

3 months ago

Oshawa, Canada General Motors Full time

**Job Description**:
**Primary Responsibility**
- Support the Financial Operations Manager, National Manger and overall VSSM team with all aspects of the Consumer Influence budget processes (monthly & yearly) (CIB) from a marketing standpoint
- Act as a key point of contact for the Financial Operations team with respect to day-to-day financial tasks, month end activities, account reconciliation, year-end + new year preparations
- Month end tasks including but not limited to reconciling and balancing accounts, preparing, reviewing, and posting journal vouchers
- Understanding existing accounting structure and its Brand and Corporate complexities
- Prepping & parking of month end journal entries/vouchers - repeating and special entries (monthly and yearly)
- Cross charges and other complex entries
- Financial modeling/solution development and implementation to maximize marketing budget utilization within accounting rules
- Ad hoc analysis of various parts of the business, audits, vendor and budget queries

**Budget Operations & Accounting**
- Monitoring budget reports from Access database for analysis and monthly reporting engaging the Financial Operations Manager(s) on all findings
- Identify risks and opportunities to Fin Ops team & Marketing Stakeholders with respect to budgeting, forecasting, and procurement
- Collaborate to host Procurement and Budget training for 40+ stakeholders (2 x year)
- In collaboration with Fin Ops team produce highly accurate monthly, quarterly, and annual budget reports and forecasts for multiple stakeholders and departments in multiple currencies/templates
- Maximizing the JE process to provide business solutions
- Special projects and ad hoc reporting as required by VSSM stakeholders

**Supporting stakeholder / business asks that need special financial process support**
- Meeting with stakeholders and vendors
- Requirements gathering
- Developing the financial process to support the ask for a successful and compliant outcome
- Tier 1 and Tier 2 financial operations support
- Providing peripheral business needs as needed with similar financial operational support
- Back up on purchasing task such as requisitions (knowledge of Ariba shopping cart process an asset)

**Additional Job Description**:
**Invoicing, Estimates, Purchase Orders**
- Oversee the estimate and invoice processing by team and provide guidance on account numbers and selecting budgets, reconciling information entered into the Marketing database and related budget reports
- Act as back-up for Financial Operations Manager to approve purchase orders
- Create manual debit and credit invoices as required - provide team direction to execute payments
- Audit invoices, purchase requisitions and advertising estimates to ensure information is complete, correct, and meets company criteria
- Vendor & Agency relationship management including contract management, renewals, issue resolution, special assignments engaging with procurement for successful outcomes
- Liaise with purchasing and tax to ensure PO’s are set up properly with the correct contract numbers, account numbers, and tax requirements
- Liaise with GBS (global business service team) to identify and resolve escalating system issues and accounts payable system upgrades (including Ariba migration issues)

**Ad Agency and Supplier Management**
- Manage advertising agency of record (AOR) finances and budgets
- Act as primary point of contact for onboarding, training, invoice issue resolution and escalation, review budget reconciliation reports (BCR) and reconcile records to ensure BCR and GM Access database align
- Host budget meetings/calls as required to ensure that AOR stays within budget liaising with Financial Operation Manager monthly on all budgets

**Procurement**
- Assist stakeholders/managers with end-to-end procurement process
- Assist stakeholders/managers/agencies with preparation and approval of single source documents

**Required Skills**:

- Microsoft Applications: Access, Excel, Word, PowerPoint
- Knowledge and understanding of Finance and Accounting
- Multi-tasking and managing multiple priories
- Ability to make decisions given limited/conflicting information
- Ability to process high-volumes of data
- Ability to meet deadlines
- High degree of written communication skills
- Flexibility to work evenings/additional hours during month-end
- Desire to learn and find process efficiencies
- Ability to host meetings and lead discussions

**Preferred Skills**
- SAP/Ariba
- Understanding of Canadian Taxes
- Presentation Skills

**Education / Work Experience**
- 2-5 years relevant financial operations experience in marketing or advertising
- Degree in Business, Economics, Math, Accounting, Finance, or related field (CPA/CFA Designation not required

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

**About GM**:
O

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