Procurement Consultant

2 weeks ago

Montréal, Canada United Nations Full time

Result of Service
The incumbent of the position ensures that the procurement process is conducted in a fair, transparent and accountable manner to guarantee best value for money and to meet the needs of the end user and to guarantee the best interests of the Organization.

Work Location
Montreal

Expected duration
11 months

**Responsibilities**:
THE ORGANIZATIONAL SETTING

The Procurement Section is responsible for supporting the procurement requirements of the Organization, ICAO’s Technical Cooperation Programme, Regional Offices and other United Nations Organizations, in accordance with ICAO’s Procurement Code and in the best interests of the Organization and Member States. The Section is responsible for procurement planning, conducting solicitation and evaluation exercises, preparing and negotiating contracts, preparing internal reports and liaising with the ICAO business owners.

Under the guidance of Chief, Procurement Section (C/PRO), the incumbent of the position will assist in the management of procurements for ICAO Headquarters, Regional Offices and the Technical Cooperation program. The post reports directly to the Chief, Procurement Section, but it is expected that the incumbent will be able to work independently on assigned tasks.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results)

Assists in planning, developing, conducting and supervising procurement activities required for ICAO Headquarters (HQs), Technical Cooperation and Regional Offices, achieving results such as:

- Serve as the procurement focal point with responsibility for the procurement of diverse equipment and services;
- Provide advice to requisitioning units and allotment holders and to C/PRO on the full range of procurement issues of ICAO, as well as providing support and guidance to ICAO staff and business owners at all stages of the procurement cycle;
- Establish and maintaining a work program and schedule for ongoing and newly-planned procurement;
- Pro-actively interact with the allotment holder at all phases of procurement to ensure the timely, efficient and effective execution of procurement requests.

Function 2 (incl. Expected results)

Plans procurement actions, achieving results such as:

- Assist allotment holders to prepare individual procurement plans and propose strategy for its implementation;
- Provide guidance to allotment holders in preparing terms of reference/technical specifications for and reviewing of the same to ensure they are complete and generic and will allow a fair, transparent and competitive procurement process;
- Review, assigning and prioritizing procurement requests amongst the procurement staff in consultation with H/PRU;
- Assist in conducting market research to keep abreast of market developments, research and analyze statistical data and market reports, search for potential supply sources to extend suppliers data base;
- Identify and recommending alternative sources of procurement or product substitution to ensure a competitive and cost effective procurement process.

Function 3 (incl. Expected results)

Assists in the solicitation process, achieving results such as:

- Prepare/oversee the preparation and distribution of solicitations (requests for proposal, invitation to bid) and Requests for Quotations;
- Support the tender process and providing guidance to suppliers in order to maximize the number and quality of offers and to promote accountability of the solicitation process;
- Review the formal evaluation of the offers received before submission to the allotment holder for technical evaluation;
- Review the technical evaluation provided by the allotment holders, prepare/oversee preparation and review the commercial evaluation and the vetting of the recommended supplier and consolidate the evaluation report to H/PRU for approval;
- Assist in preparing the submission to Contracts Board.

Function 4 (incl. Expected results)

Assists in managing procurement purchase orders, achieving results such as:

- Establish approaches for negotiations and conduct or coordinate all phases of negotiations with all concerned parties, including the negotiation of disputes arising from purchase orders, in coordination with the Contract Unit;
- Prepare/review all purchase orders prepared by the procurement staff;
- Participate with the Contracts Officer at contract negotiation meetings, as required.

Function 5 (incl. Expected results)

Performs other related duties, as assigned.

Qualifications/special skills

Education:
A first-level university degree, preferably in business administration, public administration, sciences, organizational development, law or other relevant discipline.

**Experience**:
Essential:

- At least five (5) years of progressively responsible professional experience in high volume procurement operations, including experience in private industry and/or government or international organizations.
- Strong theoretical background and substantive experience in a

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