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Associate - Board Support Services Coe (Ftc)

1 month ago

Waterloo, Canada Waystone Governance Ltd. Full time

ESSENTIAL DUTIES AND RESPONSIBILITIES

**Responsibilities may include (but are not limited to) the following**:

- Organizing meetings, liaising with all attendees, gathering and distribution of materials for presentation to the board of directors, preparation of notices or agendas, attendance at board meetings.
- Circulating draft minutes and following up with service providers in respect of action items to be completed.
- Abiding by team's written procedures.
- Circulating Board materials to stakeholders no later than 4 BDs in advance of a meeting.
- Assisting Associate Director in training junior members of the team.
- Managing and completing administrative tasks which support the team.
- Managing/ participating in projects impacting the team.
- Providing administrative support to directors’ team to ensure appropriate and real-time information is included in all board materials.
- Keeping abreast of all industry developments and regulatory changes.
- Maintaining the data integrity of all relevant databases, software and online portal facilities.
- Fostering a positive environment through open communication and a willingness to get assigned tasks completed.

**Experience**:
We’re looking for a dynamic individual with strong English language skills and at least 2 years of relevant company secretarial experience, ideally with experience in the funds world, too. You should be self-motivated, thrive in a fast-paced environment and have excellent communication skills.

**Education**:

- An appropriate 3rd level degree