Inventory Control

3 weeks ago

Halifax, Canada ISANS Full time

**Inventory Control & Procurement Specialist**

ISANS is seeking a full-time **Inventory Control & Procurement Specialist** to manage the procurement process, inventory tracking, asset lifecycle management and distribution of IT related equipment, cellphones, licenses and supplies within the organization. This role involves overseeing the entire life cycle of IT assets from purchasing, deployment and decomission; ensuring that all equipment, licenses, and supplies are available as needed and compliant with organizational standards.Reporting to the Manager, Digital Transformation & Technology Support, this position will be responsible to:
**Duties and responsibilities**

Inventory Control & Asset Management
- Organize, update and maintain an up-to-date inventory of IT hardware and software, including desktops, laptops, mobile devices, printers, network equipment, and other IT-related items; ensuring proper labeling and categorization
- Implement and manage an asset tracking/management system to monitor the location, status, usage, life span, replacement cost and manufacturer of all IT assets
- Coordinate with the IT Support Team to ensure proper setup, testing, product selection and deployment of new IT assets
- Monitor and forecast inventory levels to avoid shortages and ensure timely replenishment
- Work IT team to ensure that assets are properly decommissioned and disposed of in accordance with organizational standards
- Perform regular audits of IT equipment and software licenses ensure compliance and prevention of loss

**Procurement and Vendor Management**
- Manage and coordinate the procurement process for all IT-related products and services including hardware, software, peripherals and services
- Prepare and submit purchase orders and requisitions to vendors and accounting, ensuring all orders are processed on time and within budget constraints
- Collaborate with internal teams to understand IT needs and prioritize procurement requests
- Work closely with the IT team with technical specifications and requirements when procuring new equipment and technology
- Research and evaluate vendors, products and service providers to ensure cost-effective purchasing decisions and competitive pricing
- Negotiate with vendors and suppliers to secure pricing, terms and conditions
- Develop and maintain strong relationships with key IT vendors, suppliers and service providers
- Coordinate vendor/ warranty support for defective or damaged equipment
- Track service level agreements to ensure vendors meet agreed upon timelines and deliverables
- Manage returns, exchanges, and repairs of IT equipment with vendors, ensuring mínimal downtime for the organization
- Ensure all IT procurement activities align with organizational policies, standards and regulatory requirements

**Reporting and Documentation**
- Document procurement processes, inventory levels, and asset management procedures for internal references
- Maintain up to date and accurate records of capital expenditures
- Support the Manager with cost analysis and budget forecasting for IT procurement and budgeting needs
- Support the Manager with contribution agreement closeouts on capital assets, including the disposal processes

**General responsibilities**:

- Adhere to ISANS values, workplace policies, and procedures
- Consistently and accurately record relevant client information in databases.
- Participate fully in regular staff meetings, team meetings, training and development sessions, and ISANS events
- Perform additional duties as needed

**Skills**:

- Strong organizational and time-management skills with particulatr attention to detail
- Excellent communication skills, both written and verbal
- Strong analytical skills with the ability to generate reports and make data driven decisions
- Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment
- Abilitiy to work collaboratively with internal teams and external vendors
- Ability to work independently and take intiative and ownership of tasks
- Strong negioation skills and ability to manage vendor relationships effectively
- Proficent in Microsft Suite, especially excel and other relevant software

**Knowledge**
- Knowledge of IT industry trends, vendor markets and IT lifecycle management best practices
- Familairity with asset management and tracking tools an asset

**Education and Experience**:

- A bachelor's degree in Information Technology, Business Adminstration, Supply Chain Management, related field OR equivalent experience in procurement, inventory management or a smiliar role
- 2+ years’ experience in procurement, adminstration and or vendor management

**ISANS Core Competencies**

**Cultural Competency; Equity, Diversity & Inclusion**
- Embracing the value that different perspectives and cultures bring to an organization

**Collaboration**
- Working collaboratively with others across the organization to achieve shared objectives

**Continuous Lear

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