Bookkeeper
3 months ago
**We are hiring **a **Bookkeeper** **to join our Team**
As a member of the team, you can expect:
- Incredible benefits - Including benefits, RRSP matching, vacation time, paid holidays, uniform allowance, and more
- Above average compensation - Based on your experience. Opportunities for overtime.
- Company paid training
The Bookkeeper/Office Manager will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (HST, WSIB, Payroll), and general office assistance as required. This role is key support to the Finance Manager in all front office functions and is the secondary point of customer contact, providing ongoing customer service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.
**Bookkeeping and Finance**:
- Code and key accounts payable for, and process timely payments by cheque, online and credit card.
- Key and verify invoices using appropriate information and coding by division and cost code.
- Work with purchasing to enter all PO driven invoices.
- Work with project manager to enter all construction invoices.
- Balance statements from vendors.
- Refine vendor relationships, negotiate payment terms to our benefit.
- Investigate all discrepancies with invoice totals and work with the company to clean up accounts.
**Accounts Receivable**:
- Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
- Process payments received by cheque, credit card, e-transfer, money order and cash.
- Customer invoicing as required for service divisions
**Banking**:
- Monthly bank / visa reconciliation and analysis of accounts and variances.
- Deposit cheques as posted to A/R.
- Complete physical bank deposits as required
**Bookkeeping**:
- Track employee purchases - ensure appropriate use of company credit cards.
- Work with and support Leadership Team to ensure all expenses are tracked and costs reduced
- Prepare weekly financial reports and correspondence for internal or external review
- Identify opportunities for increased efficiency, enter data for divisional budget and expenses for reporting to Leadership Team.
- File and sort documents (paper and electronically, creating consolidated reports when necessary)
- Various accounting, journal entries, and inventory adjustments.
- Prepare government returns and remittances and payments including HST and WSIB
**Payroll**:
- Practical knowledge and experience in at least one of these disciplines: design, construction, or engineering.
- Strong project management skills, with emphasis on scheduling, budgeting, and prioritizing, scaling
- Thorough working knowledge and ownership of the financial budget of a project.
- Knowledgeable of, regulations, and building codes across Canada + USA
- Evident relationship management skills
- Excellent negotiating and communication skills
**Office Organization and Administration**
- Enter new customer information into Project Management Software (incoming sales leads)
- Maintain purchasing and stock of office supplies.
- Purchase plate stickers / Vehicle stickers.
- Responsible for filing all documents, invoices, ownerships, employee information, etc, daily.
- Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc. are maintained in good order.
- Document procedures, processes and policies.
- Assist with organization of Company special events - BBQ’s, Quarterly Parties, client parties.
- Contribute to and/or complete special projects as assigned
- Prepare internal presentations, slideshows and documents as required.
- All other duties/responsibilities as required, assisting co-workers and owners as required.
- Comply with all company policies/procedures and safety requirements
**Customer Service**
- Greeting and communicating with customers.
- Answer phone calls, and direct calls to appropriate members of staff.
- Gather complete lead information from potential customers and enter in Project Management Software
**Qualifications**
- Bachelor’s Degree or Business Administration Diploma preferred
- Minimum 3-5 years bookkeeping experience.
- Minimum 1-2 years office admin experience
- Sage 100 Contractor + Sage Paperless
- Project Management Software - Procore
- Strict attention to detail in technical specifications and written communication
- Communication - Excellent written and oral communication skills at all organizational levels
- Problem solving - Identifies and resolves problems in a timely manner and gathers and analyzes information effectively
- Analytical skills - Advanced real estate, financial and project management analysis skills
- Organizational Skills - Strong organizational and interpersonal skills
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