Executive Assistant to The Provost and Vice
2 months ago
**Executive Assistant to the Provost & Vice-Chancellor**
**Appointment Type**: Full-time, Permanent, Hybrid, On site - 4 Days
**Compensation**:Job Band**:08B **(Equivalent to PM1) $85,985 - $116, 332 **Hiring Range**: $85,985 - $105,000
Competitive benefits package, including group benefits, defined benefit pension plan, tuition waiver, and generous vacation time allotment.
**Reports to**:Provost & Vice-Chancellor
**About Trinity College**:
Trinity College is a vibrant and diverse academic community with a rich history and an excellent local and international reputation. Since its founding in 1851, the College has valued and fostered a high level of academic achievement with some 2,000 currently registered students, 450 of whom live at the College. The Trinity College campus grounds comprise spectacular historic buildings. The College is the smallest college on the St. George Campus of the University of Toronto, located in the central Toronto downtown core, steps from the Bloor - St. George subway station and Queen’s Park.
**Position Summary**:
Working under the general direction of the Provost and with considerable independence, the Executive Assistant is responsible for providing a wide range of high-level executive administrative support to the Office of the Provost, enabling the Provost to fulfill their responsibilities to the Trinity community. Major responsibilities include ensuring the Provost is briefed on key issues and current events, maintaining positive relations and communicating with a wide variety of internal and external stakeholders including donors, developing business processes to increase efficiency of the Provost’s Office, managing the operations of the Provost’s Office, including correspondence and the Provost’s schedule, in an efficient and effective manner, and providing guidance to the Administrative Assistant and the EA Governance as needed. The EA is expected to have a comprehensive understanding of the Provost’s priorities and needs in order to provide exceptional administrative support in this demanding role.
**Key Responsibilities**:
- Acts as the principal contact in the Provost’s Office, responding to queries and resolving issues without oversight as appropriate; liaising with senior members of the College administration, the Federated Colleges and the University of Toronto as well as members of the broader Trinity community;
- Prepares extensive briefing materials, gathers information, drafts and edits documents and correspondence, often sensitive and confidential, for the Provost on a wide variety of issues;
- Supports the flow of information between College officers and the Provost;
- Manages the Provost’s calendar, including a complex and demanding schedule of meetings and travel arrangements, responding quickly and exercising independent judgement in identifying and resolving potential conflicts;
- Provides administrative support to committees as designated by the Provost
- Manages all aspects of the Provost’s Office, including records, expense reporting, and approvals processes
- Liaises with College and University staff in arrangements for Convocation ceremonies
**Educational and Experience requirements**:
- University degree and relevant combination of education and experience.
- Minimum five (5) years related senior administrative experience, with responsibility for providing support to a senior executive, preferably in a university environment.
**Skills and Attributes**:
- Excellent computer and software skills including Microsoft 365
- Excellent organizational and time-management skills
- Superior communication skills, both written and verbal (e.g. drafting written correspondence, proposals and liaising with various stakeholders on behalf of the Provost)
- Ability to work independently, set priorities, manage multiple tasks and projects while meeting deadlines
- Proven track record of good judgement and diplomacy in dealing with complex issues in a fast-paced, dynamic environment
- Flexibility and ability to function effectively in an environment with competing and shifting priorities
**Job posting closing date: May 3, 2024.**
Trinity College is a federated university in the University of Toronto and offers excellent employment opportunities with exceptional benefits. The College is a culturally diverse community that sustains a tradition of academic excellence and provides a vibrant and welcoming community of students, faculty, alumni, and staff.
We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.
**Job Types**: Full-time, Permanent
Pay: $85,985.00-$105,000.00 per year
**Benefits**:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home
Schedule:
- Monday to Friday
**Education**:
- Bachelor's Degree (preferred)
Work Locati
We have other current jobs related to this field that you can find below
-
Executive Assistant, Office of The Vice-president
2 months ago
Toronto, Canada OCAD University Full timeReporting to the Manager, Academic Initiatives, Governance & Quality Assurance, the Executive Assistant, Office of the Vice-President, Academic & Provost (VPAP) is responsible for the provision of courteous, high standard and executive-level administrative support for the Vice-President, Academic & Provost and general administration in the Office of the...
-
Old Toronto, Canada Academica Group Full timeVice-Provost and Dean, Yeates School of Graduate and Postdoctoral StudiesGuided by a bold Academic Plan, an ambitious research agenda, and a Master Plan to revitalize the campus and surrounding neighbourhood, Toronto Metropolitan University (TMU) is among the most applied-to universities in Ontario and its reputation with business and community leaders...
-
Old Toronto, Canada Academica Group Full timeVice-Provost and Dean, Yeates School of Graduate and Postdoctoral StudiesGuided by a bold Academic Plan, an ambitious research agenda, and a Master Plan to revitalize the campus and surrounding neighbourhood, Toronto Metropolitan University (TMU) is among the most applied-to universities in Ontario and its reputation with business and community leaders...
-
Executive Assistant to Vice Presidents
3 months ago
Toronto, Canada North York General Hospital Full time**Company Bio** IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and...
-
Executive Assistant
2 months ago
Toronto, Canada Workplace Safety and Insurance Board Full time**Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.** **About the Workplace Safety and Insurance Board (WSIB)** We’re here to help. When an...
-
Academic Recruitment Advisor and Information
2 months ago
Toronto, Canada University of Toronto Full time**Date Posted**:05/28/2024 **Req ID**: 37517 **Faculty/Division**: Vice-President & Provost **Department**: Office of the Vice-Provost, Faculty and Academic Life **Campus**: St. George (Downtown Toronto) **Description**: **Position Summary**: Reporting to the Senior Lead, Academic Immigration & Recruitment, the Academic Recruitment Advisor and Information...
-
Interim Dean, Faculty of Design
4 months ago
Toronto, Canada OCAD University Full timeOCAD University (OCAD U) acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishnaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we gather and create. **Applicants can self-identify using the voluntary Applicant Questionnaire.** Reporting to the Vice-President,...
-
Executive Vice President, General Counsel
2 days ago
Toronto, Canada WP Osborne Executive Search Inc. Full timeStarlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Vice President, General Counsel to lead their legal team.Executive Vice President, General CounselThe Executive Vice President, General Counsel will bring a deep understanding of corporate law and private equity, and will provide strategic legal guidance to our...
-
Executive Assistant
3 weeks ago
Toronto, Canada Summit Search Group Full timeAbout Our Client: Our client is a leader in the investment management space. Position Scope: The Executive Assistant will provide administrative and strategic support to the Executive Vice President & Chief Operating Officer, and to the Executive Vice President, Enterprise Strategies & Chief Fina
-
Communication Specialist
4 weeks ago
Toronto, Canada Toronto Metropolitan University Full timeAbout Toronto Metropolitan At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current outlines each as core...
-
Executive Assistant
2 months ago
Toronto, Canada Canada Life Assurance Company Full timeExecutive Assistant **Description: - Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week._** - The Executive Assistant provides administrative support to the Senior Vice President, Legal, Canadian Operations, Vice-President & Associate General Counsel,...
-
Executive Assistant
2 months ago
Toronto, Canada Canada Life Assurance Company Full timeExecutive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...
-
Executive Assistant
2 months ago
Toronto, Canada MADISON HOMES HOLDINGS Full timeGeneral Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...
-
Executive Assistant
2 months ago
Toronto, Canada Canada Life Assurance Company Full time**Job Description**: We are looking for an**_ Executive Assistant._** **_ This role will require being in the Toronto office a minimum of 3 days per week._** The Executive Assistant provides administrative support to the Senior Vice President, Legal, Canadian Operations. This role will also assist the Vice President & Associate General Counsel, Litigation...
-
Executive Assistant
2 months ago
Toronto, Canada Toronto Metropolitan Full time**About Toronto Metropolitan**: At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines...
-
Executive Assistant
1 month ago
Toronto, Canada St. Michael's Hospital Full timeUnity Health Toronto is a leading hospital network in Toronto with a legacy of providing compassionate, excellent care to our communities. Our organization, which includes St. Joseph’s Health Centre, St. Michael’s Hospital and Providence Healthcare, serves patients, residents and clients across the full spectrum of care while investing in world-class...
-
Executive Assistant
2 months ago
Toronto, Canada The Royal Canadian Yacht Club Full time**SUMMARY**: We are seeking an experienced, highly organized, focused individual who thrives in an energized environment to provide outstanding support, playing a critical role in assisting the Board of Directors as well as the Senior Leadership Team through collaboration and a keen focus on results. The Club’s Executive Assistant (EA) provides...
-
Executive Assistant
2 weeks ago
Toronto, Canada Wellington-Altus Full timeExecutive Assistant Location: This is an in-office position based out of our Toronto office. Our organization : Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada QuadReal Full timeAbout QuadReal Property Group QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...
-
Executive Assistant
1 month ago
Old Toronto, Canada Pure Industrial Full timeRole Summary: As an Executive Assistant, you will be based out of our downtown Toronto office reporting to the Executive Vice President, Head of Real Estate Operations, and Senior Vice President, Investments. The ideal candidate is focused and willing to actively work behind the scenes to ensure that our Executives and their teams are functioning...
