Administrative Assistant
4 months ago
Our St. Paul location has an opening for a part time administrative assistant. The St. Paul Napa Auto Parts is part of a group of 4 different Napa stores across the province. In this position you will be assisting the Controller with administrative duties for the four locations. This position uses a wide variety of different computer programs to streamline our processes and is best suited to an individual who is comfortable working with various programs simultaneously.
Administrative Assistant Job Responsibilities:
- Maintaining both a physical and digital filing system
- Taking customer calls regarding account inquiries
- Uploading invoices into customer portals. Including Open Invoice, Cortex, Jobutrax, etc.
- Assisting with accounts payable duties as needed, this may require:
- Matching invoices to packing slips.
- Uploading invoices into automated invoice software, Dext.
- Reconciling vendor statements
- Reconciling credit card statements
- Other duties assigned by the controller.
Required Skills and Qualifications
- High School Diploma
- Proven administrative experience.
- Strong time management skills and multitasking ability
- Aptitude for learning new software and systems.
- Verbal and Written communication skills
- Comfortable handling confidential information
- Microsoft Office - Excel, Word, Outlook, One Drive
Preferred Skills and Qualifications
- Experience using QuickBooks Online
- Experience with vendor portals, Open Invoice, Cortex, Jobutrax
- Bookkeeping background
**Job Type**: Part-time
Expected hours: 21 per week
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Store discount
- Vision care
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: In person
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