Accounting Assistant

4 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Responsibilities**:
Accounts Receivable
- Process WUSA invoicing data, including updating/maintaining the customer database
- Investigate and respond to customer inquiries regarding invoicing and collection activities
- Record cheque and EFT payments made directly to WUSA
- Investigate appropriate posting allocations for payments that arrive without appropriate backup (initiate inquiries with University departments and/or payment providers
- Reconcile all accounts receivable accounts in the general fund
- Prepare timely and accurate bank deposits for accounts receivable and clubs

Reconciliations and Controls
- Perform bank reconciliations for Societies’ to ensure timeliness, accuracy and completeness of all transactions. Investigate and resolve any discrepancies
- Responsible for Event ticket reconciliations for all WUSA events. This would include reconciling the sales levels of the tickets with the revenue processed
- Regularly perform safe audits to ensure appropriate level of funds are maintained and accounted for. Reconcile the amounts in the safe to amount recorded in the account and investigate and resolve any discrepancies

Customer Service
- Ensure WUSA receives payments in a timely manner through regular monitoring and follow up of overdue receivables
- Work with WUSA staff to ensure that WUSA policies and procedures surrounding expenses and revenues effectively communicated and followed
- Provides regular coverage for the reception area for WUSA

Accounts Payable
- Reconcile statement of accounts from accounts payable suppliers
- Investigate and respond to all outstanding vendor charges
- Maintain vendor database
- Provides support to AP depending on volume of transactions to be processed and time of term or year

Qualifications:

- Post secondary education in a related field or equivalent education and/or experience
- Post-Secondary accounting courses (college or university)
- Two years as an accounts payable and/or accounts receivable clerk
- Minimum 1-year previous experience reconciling complex transactions/accounts
- Previous experience in an enterprise wide computerized accounting environment
- Experience in a not-for-profit environment preferred
- Intermediate user for Microsoft programs
- Demonstrated ability to prioritize and manage high-volume assignments accurately and efficiently
- Excellent customer service skills
- Keen attention to detail
- Willingness to adapt and be flexible in a regularly changing work environment with shifting priorities
- Excellent interpersonal and communication skills
- Ability to work independently as well as in team settings
- Ability to maintain confidentiality

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.

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