Donation Processing Associate

3 weeks ago

Edmonton, Canada University of Alberta Full time

**VER Development & Alumni Rel.**:

- Competition No.

**S113151364**
- Posting Date

**Jun 28, 2023**
- Closing Date

**Jul 10, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$47,210 to $63,741 per year**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 18 months and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **Enterprise Square. This role is hybrid with a mix of remote and in person

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department summary**

Ideas. Talent. Purpose.

At the University of Alberta, we begin with people - people with ideas, talent, and purpose. Every generation is called upon to build a university poised to tackle the challenges of today and tomorrow. The University of Alberta meets those challenges grounded by our roots — yet spurred forward by our profound responsibility to seek truth, solve problems and shape a future unhampered by fixed tradition.

We seek out challenges so we can create change. We question and test the status quo and then innovate on it. We collaborate and integrate. We overcome barriers so our ideas can collide and grow.

And, together, we create new purpose.

A career in Development at the University of Alberta positions you as a key player in creating this future. Bring your passion for relationship building and your belief in the power of philanthropy to the University of Alberta, and help deepen our dedication to excellence and extend our record of public leadership by playing a lead role in building a better province, a better Canada, and a better world.

**Position summary**

Reporting to the Associate Director of Agreements and Processing, the Donation Processing Associate has primary responsibility for completing depositing activities (cash/cheque, credit card, and online), and processing donations by cash, cheque, online donations, electronic funds transfers, credit card, payroll, gifts in kind, insurance, securities, and pledges in accordance with the requirements of the Canada Revenue Agency and internal University of Alberta Policies and procedures.

The Donation Processing Associate also contributes to quality assurance activities including reviewing the work of other Donation Processing Associates, and Donation Processing Assistants in an effort to minimize errors on donors tax receipts and ensure funds are allocated appropriately

**Duties**

Donation depositing; reviewing incoming donations to ensure they qualify for a receipt and deposit to the bank
- Processes donations arriving in the form of cheques, cash, credit cards, and online gifts
- Processes complex donation types including securities, gift in kind, electronic funds transfers and split receipts
- Processes transactions to include in fundraising achievement including pledges, sponsorships, or grants
- Creates new donor entities in the Advance fundraising database
- Processes recurring (monthly, quarterly, annual) credit card payments
- Prepares pledge reminder letters

**Minimum Qualifications**
- Certificate or Diploma in Accounting or Finance. A combination of relevant education and experience may be considered.
- A minimum of one year experience in a fast paced accounting or banking environment, or at a charitable organization. Preference given to individuals with experience processing donations in a post-secondary environment.
- Self-motivated with the ability to make independent decisions.
- Prior experience with PeopleSoft and Ellucian Advance preferred.
- Proficiency in Microsoft Office and the Google suite of products

**Preferred Qualifications**
- Working knowledge and understanding of FOIP
- Knowledge of current University of Alberta Policies and Procedures

**How to Apply**

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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