People & Culture Operations Administrator

5 months ago

Vancouver, Canada Peoples Group Full time

**About us**:
Peoples Group is a boutique Financial Institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years. Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.

Our culture here at Peoples Group is formed by our values; Strength-Based, Relationship Focused, and Passionate Execution. We believe people don't choose a company to work for, they choose a company to join. We also believe that people come first and each day we strive to be willing, trustworthy, and creative.

**About the work environment**:
Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of 3 days in-office and 2 days remotely from home. Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start & end times.

**About you**:
You are a mature administrative professional who is familiar with working and supporting senior leaders on sensitive topics. You are known for your organizational skills and ability to track details and documents in a collaborative and high-volume environment. You have a keen eye for detail: you are disciplined and enjoy routine with your workload. You are technology adept and data-interested. You are seeking a role in a professional setting where you can partner with People & Culture managers and business partners on various project and administrative needs of the department.

**About you / qualifications**:

- Post-secondary education in business, human resources or other relevant field
- Minimum 3 years of administrative experience in a professional setting
- Advanced user of Excel, OneNote, and full Microsoft suite
- Familiarity and keen understanding of technology and databases/HR Systems
- Ability to manage multiple projects simultaneously
- Strong transcription skills with a typing speed of at least 50 WPM
- Outstanding verbal and written communication skills

**About the day-to-day**:

- Manage administrative activities, timelines and tasks to ensure proper prioritization for the People & Culture managers and business partners
- Manage day to day Excel tracking and reporting from HRIS
- Manage tracking of sensitive documentation and correspondence in a well-organized and efficient manner
- Manage calendars and scheduling of varying complexity; coordinate and prioritize meetings in-person and across multiple time zones using a variety of online meeting platforms
- Provide point of contact support for employee inquiries, liaise with P&C managers and business partners for correspondence assistance
- Handle confidential information and sensitive matters with discretion and professionalism
- Support integration of department technology tools with one another and with the organization’s enterprise tools
- Assist with projects relating to the employee lifecycle
- Maintain a well-organized filing and backup system

**Annual Compensation**:
**NOTE**: Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted. Peoples Group is an Equal Employment Opportunity employer.

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