Agile Operations Administrator

3 weeks ago


Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

BCIT’s
- **Learner Services** area is seeking a
- **temporary, full-time (1.0**
**FTE**
**) Agile Operations Administrator**. As a key member of the Agile team, this position is integral to BCIT’s Strategic Goal of Relevance, Reach and Renewal by supporting industry and employee needs though responsive PTS course offerings and support. Provides expertise and support to the BCIT community for Agile Part-time Studies (PTS) operations, communications, business processes, policies and associated procedures; Identifies, documents and recommends solutions for issues identified by stakeholders that affect the quality of PTS the learning, teaching and/or administrative processes.**Duties & Responsibilities**

**DUTIES**
***
**AND**
***
**RESPONSIBILITIES***:
**Communications Institute Liaison for**
**PTS***:

- Establishes and operationalizes a communications strategy for the Part-time Studies community:

- Develops and coordinates time-sensitive, targeted communications to the PTS community, on behalf of the Institute, regarding changes which impact work flow, business processes or procedures.
- Remains current with activities that impact PTS stakeholders in order to facilitate responsive and relevant communication.
- Identifies and promotes PTS business best-practices and advises the Associate Dean Agile and Work Integrated Learning on PTS business processes and procedures at the Institute;
- Develops and communicates of PTS Annual Planning.
- Leads the on-going development of the PTS Instructor Orientation course.
- Develops and maintains information and internal communications for the Part-time Studies Community through the Loop and in Sharepoint.
- Maintains information content for prospective and currently enrolled part-time students. Assists in the automation and monitoring of system-generated correspondence to PTS students and faculty.
- Coordinates the production and publication of the PTS Instructor Handbook.
- Develops and maintains the PTS Directory for the Institute.

**Events Organization and Coordination**:

- Organizes BCIT Agile, PTS & Work Integrated Learning (WIL) events.
- Coordinates event schedule; catering services; recruiting and hires internal and external session facilitators, audio/visual services and venue set-up.
- Assembles and distributes event promotional material and invitations.
- Creates and administers participant satisfaction questionnaires.
- Tracks expenditures against budget, and prepares reconciliation statements of event costs.

**Operations Coordination**:

- Coordinates and supports BCIT Agile Quality Committee (AQC):

- Receives and tracks badge and microcredential proposal submissions.
- Schedules and posts AQC meetings.
- Produces and archiving AQC minutes.
- Communicates with proposal submission champions, departments, schools and registrar’s office regarding new badge and microcredential regarding review process, AQC feedback and outcomes.
- Produces surveys to students and staff to identify best practices and opportunities for improvement in PTS operations and events. Summarizes and presents survey results, with operationalizing recommendations to Associate Dean Agile and Work Integrated Learning for direction in actioning outcomes.

**Administration**:

- Collaborates with Associate Dean Agile and Work Integrated Learning in the identification and implementation of new or revised business processes to improve integration and alignment with full-time where appropriate.
- Advises Education Council on policy in relation to PTS procedures, when appropriate.
- Advises Institute personnel on various matters pertaining to PTS administrative processes and procedures.

**Projects and Development**:

- Key participant on enterprise-level systems projects in support of the strategic direction and business requirements at an institutional level:

- Represents PTS interests on a broad range of Institute systems infrastructure projects
- Advises Associate Dean Agile and Work Integrated Learning and provides expertise on PTS systems integration.
- Develops and implements new automated processes using Banner Workflow.

**PTS**
**Systems Administration**:

- Assists PTS System Administrator and backfills as necessary.

**Records Management**:

- Participates in, or delegates Records Custodian training and remains current with record keeping practices, policies, and procedures (both BCIT and FOIPOP). Undertakes, or delegates the duties and responsibilities of Records Custodian in compliance with FOIPOP and Institute policies and procedures, including: maintaining index and retrieval system of office files through the Associate Dean Agile and Work Integrated Learning of Records Database (DRDB).

**Other Duties**:

- Undertakes other related duties as assigned, consistent with the job grade of this position.

**Qualifications**

**QUALIFICATIONS***:
**Definition**:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to betwee



  • Burnaby, Canada MOSAIC Full time

    **MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME...

  • Operations Manager

    4 weeks ago


    Burnaby, Canada Metro ATTA Elevator Full time

    Metro ATTA Elevator is an independently owned, full service elevator and escalator company, currently serving the Metro Vancouver area. Our goal is to build long-term relationships with our customers by being fully transparent, providing quality services and a best in-class customer experience. Due to the continual strong growth of the company and in...


  • Burnaby, Canada BC Housing Full time

    **Position Summary**: **MANAGER, OPERATIONS BUSINESS MANAGEMENT** **Job ID: 5180** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those...


  • Burnaby, Canada Bluvec Technologies Inc. Full time

    Burnaby-based, Bluvec Technologies Inc. is a dynamic tech company that is leading the C-UAS industry with a fresh approach to the market and exceptional solutions. With core designers from Microsoft, Viavi, and Fortinet, we focus on designing best-in-class Counter-drone technology - both hardware and software - to help our clients in the public and private...

  • Operations Manager

    1 month ago


    Burnaby, Canada RTC Financial Group Inc Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Budgetary responsibility**: - 0 - $100,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within...

  • operations officer

    3 weeks ago


    Burnaby, Canada Fusion Security Inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork settingPrivate sectorTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...


  • Burnaby, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $24.04 - $31.56 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...


  • Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$60,405 to $72,137 annually** - SFU Department Descr: **Strategic Partnership Hub** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** The Administrative Coordinator supports the administrative, business and operational services for SFU's Partnerships Hub...

  • Sales Administrator

    1 month ago


    Burnaby, Canada Five Star Building Services Full time

    Five Star is growing! We are currently seeking a dynamic Sales Administrator to join our team. As the Sales Administrator, you will be the backbone of our sales efforts. Your primary responsibility will be to provide unwavering support to our sales team, ensuring they have the resources and assistance needed to close deals and generate revenue. This role...


  • Burnaby, Canada Royal Columbia Development Corp Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Assist in preparing annual budgets - Plan, organize, direct, control and evaluate daily operations - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate...


  • Burnaby, Canada Vancouver Career College Full time

    **Position Job Title: Administrative Assistant** **Location: Burnaby, BC** **Reports To: Campus Director** ** Salaried** **Work Type: On-site** **Salary Range: 37,500 annually** **About Us** At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and legal....

  • Coordinator, Finance

    1 month ago


    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Beedie School of Business** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** We are Canada's engaged university, defined by our dynamic integration of innovative education,...


  • Burnaby, Canada Accurate Door & Hardware Co Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Food provided '''Duties''' - Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and distribute correspondence, memos, and reports - Maintain and update filing systems,...


  • Burnaby, British Columbia, Canada Royal Columbia Development Corp Full time

    Employer: Royal Columbia Development CorpTitle: Administrative ManagerTerm: Permanent, Full-timeWork hours: hours/weekSalary: $50.00 per hourBenefit: 10 days paid vacationWork location: Unit Canada Way, Burnaby, BC V5G 4Y2Royal Columbia Development Corporation was established in 2011 and is a results-driven organization that provides an integrated consultant...


  • Burnaby, Canada LifeLabs Full time

    **Improve lives. Love your job. Grow your career.** At **LifeLabs**, we are focused on our vision of building a healthier Canada! We are the largest community diagnostics laboratory in Canada with over 350 collection centres, 16 laboratories and service over 20 million patients each year. We believe we can build a healthier Canada through the power of...


  • Burnaby, Canada Fortinet Full time

    Fortinet is recruiting a skilled Kubernetes Administrator to join our FortiStack team based out of Burnaby, BC. This team is responsible for the management, operation and continued development of our Openstack-based private cloud platform. This position would represent a great fit for Openstack specialists or Kubernetes experts. **Your responsibilities in...

  • Network Operator

    1 month ago


    Burnaby, Canada Simon Fraser University Full time

    Union/Affiliation: **C.U.P.E. Local 3338** - Pay range: **$32.32 hourly plus 14% in lieu of benefits** - SFU Department Descr: **IT Services - Network Operations** - Position Grade: **9** - # of openings: **1** - Biweekly Hours: **70** **Who We Are** As part of the IT Infrastructure Services department, the Network Operations Centre (NOC) installs,...


  • Burnaby, Canada Randstad Canada Remote Work Freelance Full time

    As a POS Operations Coordinator with this company, you'll be accountable for organizing and overseeing administrative tasks for the product team. Your primary focus will be on assisting with the day-to-day management of the POS marketing materials. This will entail tasks such as briefing, coordinating schedules and logistics, handling invoicing, and managing...


  • Burnaby, Canada L & P Packaging Ltd. Full time

    Education: College/CEGEP - Experience: 5 years or more **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Hire and train or arrange for training of staff - Interview, hire and provide training for staff - Plan, administer and control budgets for...


  • Burnaby, Canada The Better Immigration Consulting Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of operating...