Human Resources Intern
1 month ago
Full Time - Term Employment Opportunity **COMPETITION #MLL063/23-24**
Reporting to the Executive Assistant in Human Resources, the Human Resources Intern is responsible for providing a diverse range of administrative functions and providing support to the Human Resources departments. The incumbent will act in a highly confidential manner as it pertains to sensitive employee and applicant information.
**Duties**:
- Audit, monitor or verify eligibility of internal programming requirements.
- Provide required documents/forms for processing and distribute as required.
- Collect, utilize and enter information into databases or spreadsheets.
- May compile data, statistics and other information and prepare summary reports.
- Produce graphs from statistical tables/spreadsheets for various reports.
- Assist Consultants with trend identification based on graphical reports.
- Coordinate, process and monitor clearances or eligibility lists.
- Create and maintain required documents and files.
- Assist with program documentation, development, review and revision.
- Assist with scanning documents
- Maintain filing systems, including confidential Human Resources business documentation and employee records.
- Liaise with Records Management staff to perform department records transfer as needed and ensure compliance with the Records Management policy and associated procedures.
- Assist with identifying and preparing obsolete records for archiving.
- Monitor and maintain HR Mailbox and route to appropriate department contact. Retrieve and distribute faxes and mail.
- Update iNet (i.e. job postings, Safety and Health Resources, Workplace Safety and Health Committee Minutes) and/or update communications through the Communications Department.
- Assist with communication, including mailing and distribution of documents.
- Assist/attend related events (i.e. career fair, North American Occupational Safety and Health Week).
- Process internal and external invoices.
- Ensure P-card maintenance and monthly reconciliation.
- Respond to general employee and public inquiries.
- Schedule and organize meetings. Attend meetings, take minutes and distribute minutes.
- Register employees for training, as required.
- Administer testing/assessments and ensure files are updated.
- Order and maintain inventories (i.e. first aid kits, defibrillators, office supplies)
- Initiate and track work orders.
- Prepare presentation materials/resources (e.g., PowerPoint slides), as required.
- Liaise with internal departments and external carriers, vendors, LGCA, WCB, etc. on programming activities or requirements.
- Perform other related duties as required.
**Primary Qualifications**:
- Completion of a Grade 12 High School diploma.
- Current enrollment in, or recent completion of, a diploma/certificate program in Human Resource Management.
- Experience and proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
- A minimum of two years’ experience in an administrative support role - recording, compiling and reviewing statistical data and entering data containing a variety of detailed and highly confidential information.
- Working knowledge of HRIS systems, COGNOS, Workers Compensation Board database and time and attendance systems is an asset.
- Excellent written and verbal communication skills.
- Must maintain the strictest confidence in dealing with highly sensitive employee and applicant information.
- Knowledge of Manitoba Liquor & Lotteries collective agreements, benefit plan provisions, safety and health/workers compensation board legislation for reporting, submissions and follow up and policies & procedures is an asset.
**Secondary Qualifications**:
- Bilingual (French/English) language skills.
- If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs._
**Salary**:$21.80-$26.84
**Bargaining Unit**: EXEMPT
**Location**:Buffalo Place/Hybrid
We thank all interested applicants, however, only those selected for interviews will be contacted.
**Job Types**: Full-time, Fixed term contract
**Salary**: $21.80-$26.84 per hour
Work Location: Hybrid remote in Winnipeg, MB R3T 1L9
Application deadline: 2023-05-22
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