Business Process Analyst

2 months ago

Toronto, Canada Ontario Securities Commission Full time

**Business Process Analyst**
**Corporate Finance Branch**
**Permanent, Full-Time**
**File# 22-166**

The **Ontario Securities Commission (OSC)** is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in the capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.

**We offer an inclusive, diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.**

**Branch Overview**

The **Corporate Finance (CF) Branch **is a regulatory branch responsible for regulating issuers (other than investment funds) in the public and exempt markets. The branch reviews public distributions of securities, exempt market activities and continuous disclosure of reporting issuers, and leads issuer-related policy initiatives. In addition, this branch plays an active role in policy development within the OSC and the Canadian Securities Administrators.

**Job Summary**

**Key Responsibilities**

Maintain Issuer List and Branch News Feeds
- Maintain an up-to-date list of Ontario PR issuers including name changes, status changes, industry, exchange and market cap information
- Maintain issuer Factiva news feeds for legal and accounting professionals

Reporting and Analysis
- Analyze business data related to CF operations and establish high-quality weekly, monthly, quarterly and ad hoc reports, including:

- reviewing Quarterly exchange reports
- reviewing internal and national systems reports based on internal control requirements
- Liaise with businss and technical stakeholders to develop/refine data extracts and downloads needed to perform data analytics, queries and research
- Troubleshoot data gaps and issues, and perform data discrepancy and reconciliation of data
- Support the Financial Examiners by updating the Capital IQ verification report, financial statements and weekly CD tools
- Create ad hoc or enhance reports of data derived and synthesized from a variety of sources

Project Management & Operational Improvements
- Continuously strive to automate the time and resource intensive processes related to data collection, validation and conversion to optimize the production and delivery of analysis and information

Branch Systems Lead
- CF local systems SME to respond to requests for assistance from CF staff related to internal databases or systems that don’t have to be escalated to Helpdesk
- Track branch IS requests and follow up with IS/DSB to prioritize and solution
- Participate in the development, maintenance and continual improvement of the internal systems and associated business processes that enable the effective interactions with the operational functions
- Participate in the national systems project (SEDAR+)
- SEDAR+ and internal systems super-user by coordinating with the service provider and providing the necessary access to new internal users
- Provide support to the management team to undertake all processes necessary to satisfy internal and provincial audit function of both revenue generation and process risks

Access Controls
- Conduct quarterly review of CF systems users for Director sign-off
- Arrange for access for new users
- Delete user IDs as required

Branch Records Officer
- Work with RIM and their business area in order preserve and dispose of the branch’s records in compliance with the organization’s records retention schedule
- Attend quarterly meetings

Freedom of Information Requests
- Coordinate with the Senior FIPPA Officer, RIM and other stakeholders, as needed, to support requests for access to responsive records in the event of a FIPPA access request involving records in their branch or unit, including:

- taking the lead in the search for, collection of, and recommendations on responsive records; and
- ensuring that internal timelines for responses to the Senior FIPPA Officer are met
- Arrange for director approval of records scheduled for destruction

Complaints Handling
- Work with Regulatory Strategy and Research (RSR) Contact Centre to support CF complaints handling process
- Forward complaints to triage team
- Follow team’s instruction for assigning or closing off
- Update complaints report and provide summaries

Other duties as assigned

**Qualifications**:

- Diploma or degree in business, data science and analytics, information systems or other relevant area of study or experience
- A minimum of 3-5 years of experience in a related industry performing a similar function
- High proficien

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